Business Operations Administrator (Hybrid, flexible schedule)

Vaco Recruiter Services; Indianapolis (IN); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Vaco Recruiter Services in Indianapolis, IN is seeking a detail-oriented Business Operations Coordinator for a hybrid, contract role. Expect 32-35 hours per week with flexible scheduling in a growing professional services environment.

The role supports accounting, payroll, HR administration, and general operations, with training provided. Initial onsite in training, then hybrid work. Excellent organization and dependability are key as you help keep processes and records accurate.

Qualifications

• 1+ year of administrative, office support, coordinator, or related experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable learning new software and systems.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.
• High level of professionalism and integrity.
• Experience supporting accounting, payroll, HR, or business operations is preferred.
• Experience with data entry or bookkeeping tasks is preferred.
• Proficiency with Microsoft Excel; exposure to QuickBooks or Paylocity is a plus.
• Associate's or bachelor's degree or coursework is preferred.

Responsibilities

• Process invoices and enter data into accounting systems.
• Maintain organized financial and business records.
• Assist with accounts payable and other bookkeeping tasks.
• Support cash management and documentation processes.
• Assist with recurring reports and data tracking.
• Help maintain proper documentation and internal controls.
• Learn payroll processes and serve as a backup resource when needed.
• Assist with payroll-related data entry and recordkeeping.
• Maintain employee, contractor, and vendor information in internal systems.
• Support various HR administrative functions.
• Ensure information is entered accurately and maintained appropriately.
• Provide administrative support across multiple departments.
• Assist with special projects and operational initiatives.
• Support internal coordination and follow-through on critical business tasks.
• Help maintain the company's LinkedIn presence and social posts.

Skills

Administrative experience

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Professionalism

Payroll/HR support experience

Education

Associate's degree or bachelor's degree or some college coursework

Tools

Microsoft Excel

QuickBooks exposure

Paylocity exposure

Job description

Business Operations Coordinator (Hybrid)

Location:

Indianapolis, IN (Hybrid)

Schedule:

Approximately 32-35 hours per week with flexible scheduling

Employment Type:

Contract / Temporary (approximately 3 month contract with potential for long-term opportunity)

Pay:

$22-$25/ hour

About the Opportunity:

We're partnering with a growing professional services organization seeking a highly organized and detail-oriented Business Operations Coordinator to support accounting, payroll, HR administration, and general business operations.

This role is ideal for someone who enjoys keeping things organized, following established processes, and supporting multiple areas of a business. You do not need to be an accountant or payroll expert to be successful. The company is looking for someone who is dependable, detail-oriented, trustworthy, and eager to learn.

One of the biggest advantages of this opportunity is flexibility. The organization values results and is open to a variety of schedules that accommodate family, school, or other commitments.

What You'll Do:

Accounting & Administrative Support

• Process invoices and enter data into accounting systems
• Maintain organized financial and business records
• Assist with accounts payable and other bookkeeping-related administrative tasks
• Support cash management and documentation processes
• Assist with recurring reports and data tracking
• Help maintain proper documentation and internal controls

Payroll & HR Support

• Learn payroll processes and serve as a backup resource when needed
• Assist with payroll-related data entry and recordkeeping
• Maintain employee, contractor, and vendor information in internal systems
• Support various HR administrative functions
• Ensure information is entered accurately and maintained appropriately

General Business Operations:

• Provide administrative support across multiple departments
• Assist with special projects and operational initiatives
• Support internal coordination and follow-through on critical business tasks

Social Media & Online Presence:

• Help maintain the company's LinkedIn presence
• Draft and post content using established guidelines and processes
• Research relevant industry topics and articles for social posts
• Assist with maintaining a consistent online presence

What We're Looking For:

Required Qualifications

• 1+ year of administrative, office support, coordinator, or related experience
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable learning new software and systems
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism and integrity

Preferred Qualifications

• Experience supporting accounting, payroll, HR, or business operations
• Experience with data entry or bookkeeping-related tasks
• Proficiency with Microsoft Excel
• Exposure to QuickBooks, Paylocity, or similar business systems
• Associate's degree, bachelor's degree, or some college coursework

The company has established processes and training materials in place and is willing to train the right person.

Work Environment

• Initial onsite training period of approximately 1-2 weeks
• Quickly transitions to a hybrid schedule after training
• Long-term flexibility available based on performance and business needs
• Professional, collaborative, and low-drama work environment
• Opportunity to gain exposure across accounting, HR, payroll, and business operations

If you're organized, dependable, and enjoy helping a business run smoothly behind the scenes, we'd love to speak with you.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.