Hybrid Office & Ops Coordinator - HR & Finance Support

Unleashing Leaders, Inc.; Sacramento (CA); Hybrid; USD 40,000 - 47,000; Part time

Job summary

Unleashing Leaders, Inc. is seeking an Office & Operations Coordinator to provide day-to-day administrative and operational support across HR and Finance teams. This role partners with the HR Director and CFO on onboarding, timekeeping, invoicing, records, and office operations.

The position offers a hybrid/remote work environment with occasional in-office coordination, and a focus on keeping processes moving, learning new systems, and assisting a growing organization.

Qualifications

• Experience in office administration, operations coordination, HR support, or finance support.
• Strong organizational skills, attention to detail and excellent follow-through.
• Comfortable managing multiple priorities, deadlines and requests.
• Familiarity with HRIS, payroll, timekeeping, and finance systems (or similar).
• Proficiency with Microsoft 365 apps (Outlook, Teams, Word, Excel).

Responsibilities

• Coordinate employee onboarding and offboarding, including paperwork, scheduling and tracking.
• Maintain HR files, forms, templates and process documentation.
• Support HRIS, payroll and timekeeping system updates and changes.
• Assist the HR Director with communications, scheduling and HR activities.
• Support timekeeping processes, invoicing and billing timelines.
• Maintain client, vendor and operation records.
• Coordinate recurring administrative workflows and trackers across HR, Finance and office operations.
• Contribute to projects and process improvements across HR, Finance and operations.

Skills

Organizational skills

Attention to detail

Follow-through

Microsoft 365

Tools

HRIS

Payroll systems

Timekeeping systems

SharePoint

Job description

Unleashing Leaders, Inc. is seeking an Office & Operations Coordinator to provide day-to-day administrative and operational support across HR and Finance teams. This role partners with the HR Director and CFO on onboarding, timekeeping, invoicing, records, and office operations.

The position offers a hybrid/remote work environment with occasional in-office coordination, and a focus on keeping processes moving, learning new systems, and assisting a growing organization.