Office & Operations Coordinator

Unleashing Leaders, Inc.; Sacramento (CA); Hybrid; USD 40,000 - 47,000; Part time

Job summary

Unleashing Leaders, Inc. is seeking an Office & Operations Coordinator to provide day-to-day administrative and operational support across HR and Finance teams. This role partners with the HR Director and CFO on onboarding, timekeeping, invoicing, records, and office operations.

The position offers a hybrid/remote work environment with occasional in-office coordination, and a focus on keeping processes moving, learning new systems, and assisting a growing organization.

Qualifications

• Experience in office administration, operations coordination, HR support, or finance support.
• Strong organizational skills, attention to detail and excellent follow-through.
• Comfortable managing multiple priorities, deadlines and requests.
• Familiarity with HRIS, payroll, timekeeping, and finance systems (or similar).
• Proficiency with Microsoft 365 apps (Outlook, Teams, Word, Excel).

Responsibilities

• Coordinate employee onboarding and offboarding, including paperwork, scheduling and tracking.
• Maintain HR files, forms, templates and process documentation.
• Support HRIS, payroll and timekeeping system updates and changes.
• Assist the HR Director with communications, scheduling and HR activities.
• Support timekeeping processes, invoicing and billing timelines.
• Maintain client, vendor and operation records.
• Coordinate recurring administrative workflows and trackers across HR, Finance and office operations.
• Contribute to projects and process improvements across HR, Finance and operations.

Skills

Organizational skills

Attention to detail

Follow-through

Microsoft 365

Tools

HRIS

Payroll systems

Timekeeping systems

SharePoint

Job description

Unleashing Leaders is seeking an Office & Operations Coordinator to provide day-to-day administrative and operational support across our HR and Finance teams.

This role is ideal for an organized, detail-oriented professional who enjoys keeping things moving, following through on tasks, learning new systems, and supporting a growing organization. You’ll work closely with our HR Director and CFO on employee and contractor onboarding, timekeeping, invoicing, records, office administration, and other business operations.

Compensation & Structure

• Hourly, non-exempt position
• $29–$34 per hour, depending on experience
• Hybrid/remote work environment with occasional in-office coordination as needed

Key Responsibilities

HR & Employee Support

• Coordinate employee onboarding and offboarding, including paperwork, documentation, scheduling, and completion tracking.
• Maintain employee records, HR files, forms, templates, and process documentation.
• Support employee setup and changes in HR, payroll, and timekeeping systems.
• Assist the HR Director with communications, scheduling, recurring HR activities, and special projects.

Finance & Timekeeping Support

• Support timekeeping processes, including reminders, basic time-entry questions, and timesheet reviews.
• Gather time, expense, and supporting documentation for invoicing.
• Follow up on missing information and help keep billing timelines on track.
• Maintain client, vendor, billing, and other operational records.
• Provide administrative support for Finance and payroll activities as needed.

Office & Operations

• Coordinate recurring administrative workflows, shared inboxes, scheduling, and follow-up activities.
• Maintain operational trackers, SOPs, templates, and organized records.
• Coordinate office supplies, mail, vendors, meetings, trainings, and other administrative needs.
• Support special projects and process improvements across HR, Finance, and office operations.

Ideal Background

• Experience in office administration, operations coordination, HR support, Finance support, or a similar role.
• Strong organizational skills, attention to detail, and excellent follow-through.
• Comfortable managing multiple priorities, deadlines, and requests.
• Ability to learn and work across multiple business systems; HRIS, payroll, timekeeping, finance, SharePoint, or similar experience is a plus.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, and Excel.
• Professional, service-oriented communication skills.
• Ability to work independently, exercise good judgment, and know when to ask questions or escape issues.
• Comfortable handling confidential employee and business information.
• Experience in consulting, professional services, or a project-based environment is preferred.

Company Overview

At Unleashing Leaders, we empower organizations to overcome barriers and achieve meaningful results through tailored leadership, strategy, operations, and change management solutions.