Hybrid Office Operations Coordinator

Brightstar Lottery; Wallingford (CT); Hybrid; USD 47,000 - 69,000; Full time

Benefits offered by this job

401(k) plan

Health, dental & vision insurance

Life, accident & disability insurance

Tuition reimbursement

Paid time off

Wellness programs

Identity theft insurance

Job summary

Brightstar is seeking an Office Administrator to ensure efficient day-to-day operations, support multiple departments, and manage essential business processes. The role acts as the primary contact for employees, vendors, customers, and visitors, with a strong emphasis on organization, communication, and problem-solving.

The ideal candidate has 3+ years in administration or office management, an Associate's degree (Bachelor's preferred), and proficiency in Microsoft Office.

Qualifications

• Associate's degree preferred; Bachelor's degree is a plus.
• 3+ years of administrative, office management, or related experience.
• Experience supporting multiple departments or leaders preferred.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain office records, files, and documentation in accordance with company standards.
• Order and manage office supplies, equipment, and vendor services.
• Coordinating facility maintenance and workplace readiness.
• Support budget tracking, invoice processing, and expense reporting.
• Prepare reports, presentations, correspondence, and other business documents.
• Assist with onboarding activities and administrative support for new employees.
• Serve as the primary contact for office-related inquiries and facility needs.
• Coordinate company events, meetings, and employee engagement activities.
• Ensure confidentiality of sensitive business and employee information.
• Essential point person for facility security, visitor logging and access control.
• Coordinating facility maintenance, vendor services, and workplace readiness.
• Oversees shipping, receiving and coordination of incoming and outgoing deliveries.
• Maintains sole ownership of tracking, monitoring and administering liquidated damage activity.
• Coordinate calendars, meetings, travel arrangements, and conference room scheduling.

Skills

Organizational skills

Time management

Verbal & written communication

Microsoft Office

Budget tracking & vendor coordination

Confidential information handling

Customer-service orientation

Education

Associate's degree preferred

Bachelor's degree a plus

Experience considered in lieu of degree

Job description

Brightstar is seeking an Office Administrator to ensure efficient day-to-day operations, support multiple departments, and manage essential business processes. The role acts as the primary contact for employees, vendors, customers, and visitors, with a strong emphasis on organization, communication, and problem-solving.

The ideal candidate has 3+ years in administration or office management, an Associate's degree (Bachelor's preferred), and proficiency in Microsoft Office.