Office Administrator

Brightstar Lottery; Wallingford (CT); Hybrid; USD 47,000 - 69,000; Full time

Benefits offered by this job

401(k) plan

Health, dental & vision insurance

Life, accident & disability insurance

Tuition reimbursement

Paid time off

Wellness programs

Identity theft insurance

Job summary

Brightstar is seeking an Office Administrator to ensure efficient day-to-day operations, support multiple departments, and manage essential business processes. The role acts as the primary contact for employees, vendors, customers, and visitors, with a strong emphasis on organization, communication, and problem-solving.

The ideal candidate has 3+ years in administration or office management, an Associate's degree (Bachelor's preferred), and proficiency in Microsoft Office.

Qualifications

• Associate's degree preferred; Bachelor's degree is a plus.
• 3+ years of administrative, office management, or related experience.
• Experience supporting multiple departments or leaders preferred.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain office records, files, and documentation in accordance with company standards.
• Order and manage office supplies, equipment, and vendor services.
• Coordinating facility maintenance and workplace readiness.
• Support budget tracking, invoice processing, and expense reporting.
• Prepare reports, presentations, correspondence, and other business documents.
• Assist with onboarding activities and administrative support for new employees.
• Serve as the primary contact for office-related inquiries and facility needs.
• Coordinate company events, meetings, and employee engagement activities.
• Ensure confidentiality of sensitive business and employee information.
• Essential point person for facility security, visitor logging and access control.
• Coordinating facility maintenance, vendor services, and workplace readiness.
• Oversees shipping, receiving and coordination of incoming and outgoing deliveries.
• Maintains sole ownership of tracking, monitoring and administering liquidated damage activity.
• Coordinate calendars, meetings, travel arrangements, and conference room scheduling.

Skills

Organizational skills

Time management

Verbal & written communication

Microsoft Office

Budget tracking & vendor coordination

Confidential information handling

Customer-service orientation

Education

Associate's degree preferred

Bachelor's degree a plus

Experience considered in lieu of degree

Job description

Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities. Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees. For more information, please visit www.brightstarlottery.com .

Overview

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, coordinating office activities, and managing essential business processes. This role serves as a key point of contact for employees, vendors, customers, and visitors while supporting organizational effectiveness through strong communication, organization, and problem-solving skills.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain office records, files, and documentation in accordance with company standards.
• Order and manage office supplies, equipment, and vendor services.
• Coordinating facility maintenance and workplace readiness.
• Support budget tracking, invoice processing, and expense reporting.
• Prepare reports, presentations, correspondence, and other business documents.
• Assist with onboarding activities and administrative support for new employees.
• Serve as the primary contact for office-related inquiries and facility needs.
• Coordinate company events, meetings, and employee engagement activities.
• Ensure confidentiality of sensitive business and employee information.
• Essential point person for facility security, visitor logging and access control.
• Coordinating facility maintenance, vendor services, and workplace readiness.
• Oversees shipping, receiving and coordination of incoming and outgoing deliveries.
• Maintains sole ownership of tracking, monitoring and administering liquidated damage activity.
• Coordinate calendars, meetings, travel arrangements, and conference room scheduling.

Qualifications

Education

• Associate's degree preferred; Bachelor's degree is a plus.
• Equivalent combination of education and experience may be considered.

Experience

• 3+ years of administrative, office management, or related experience.
• Experience supporting multiple departments or leaders preferred.

Knowledge, Skills & Abilities

• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and customer-service orientation.
• Ability to handle confidential information with discretion.
• Experience with budget tracking, vendor coordination, and office operations management.

Success Profile

#LI-DAK #LI-HYBRID

At Brightstar, we consider a wide range of factors in determining compensation, including background, skills, experience, and work location. These factors can cause your compensation to vary. The estimated starting compensation range is $47,258 - $68,619. The actual pay offered may end up being higher or lower. The Company will comply with all local pay requirements and collective bargaining agreements, where applicable.

Base pay is only one part of our Total Rewards program. Sales roles may be eligible for commission payments, while other roles are eligible for discretionary bonuses.

• 401(k) Savings Plan with Company contributions
• health, dental, and vision insurance
• life, accident, and disability insurance
• tuition reimbursement
• paid time off
• wellness programs
• identity theft insurance

Note: programs are subject to eligibilityrequirements.

Immigration sponsorship is not available for this role.

All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate.

Nearest Major Market: New Haven
Nearest Secondary Market: Hartford