Hybrid Office Administrator & Operations Support

Ultipro; Chicago (IL); Hybrid; USD 57,000 - 70,000; Full time

Job summary

Brown and Caldwell in Chicago is seeking a full-time Administrative Specialist to support office operations, onboarding, digital services, and safety programs across a hybrid environment. You will handle office visitors, supplies, travel, and correspondence while coordinating with facilities and IT teams.

The role emphasizes organizational culture, collaboration, and delivering excellent service to staff, clients, vendors, and visitors in a professional environment.

Qualifications

• General administrative and technical support experience.
• Strong communication and coordination abilities.
• Familiarity with facilities management and safety processes.

Responsibilities

• Office Management: support operations, meetings, and events for a Chicago office.
• Administrative Support: manage visitors, supplies, mail, travel, and expense reports.
• Correspondence/Deliverables: prepare reports, letters, and client materials.
• Onboard/Offboard Employees: assist onboarding, orientations, and HR processes.
• Health & Safety: assist with safety programs, drills, and compliance.
• Marketing/Proposals: edit and format client materials and proposals.

Skills

Administrative tasks

IT support

MS Office

Written and verbal communication

Organizational skills

Education

High School Diploma

Tools

Adobe PDF

Bluebeam

Job description

Brown and Caldwell in Chicago is seeking a full-time Administrative Specialist to support office operations, onboarding, digital services, and safety programs across a hybrid environment. You will handle office visitors, supplies, travel, and correspondence while coordinating with facilities and IT teams.

The role emphasizes organizational culture, collaboration, and delivering excellent service to staff, clients, vendors, and visitors in a professional environment.