Hybrid Office Administrator & Operations Support

Ultipro; Tampa (FL); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Brown and Caldwell in Tampa seeks a dedicated Office Administrator to support daily office operations and a hybrid workforce across in-person and virtual settings. You will assist employees, clients, vendors, and visitors in a professional, welcoming environment, ensuring smooth administrative workflows.

The role covers onboarding/offboarding, travel coordination, expense reconciliation, and coordination of communications, reports, and digital services while upholding corporate policies on

Qualifications

• High School Diploma required; an associate or bachelor's degree is preferred.
• Experience in office administration, customer service and facilities support.
• Proven ability to manage multiple tasks with attention to detail.

Responsibilities

• Office Management: support operations, local engagement, and workspace organization.
• Administrative Support: welcome visitors, manage supplies, mail and travel logistics.
• Correspondence/Client Deliverables: format reports, letters, and marketing materials.
• Onboard/Offboard Employees: assist with onboarding plans and orientations.
• Health & Safety: assist with safety orientations and routine compliance tasks.
• Marketing: provide logistical help for proposals and local events.

Skills

Administrative support

MS Office proficiency

Customer service

Communication

Teamwork

Problem solving

IT support basics

Education

High School Diploma

Associate or Bachelor's degree in related field

Tools

Adobe PDF

Bluebeam

SpecLink

Job description

Brown and Caldwell in Tampa seeks a dedicated Office Administrator to support daily office operations and a hybrid workforce across in-person and virtual settings. You will assist employees, clients, vendors, and visitors in a professional, welcoming environment, ensuring smooth administrative workflows.

The role covers onboarding/offboarding, travel coordination, expense reconciliation, and coordination of communications, reports, and digital services while upholding corporate policies on