Executive Admin Coordinator — Hybrid (Oakland)

Everlaw; Oakland, Northern (CA, KY); Hybrid; USD 60,000 - 76,000; Full time

Benefits offered by this job

Location in Uptown Oakland

WFH Tue/Fri

Internet reimbursement

Hardware choice

Snacks and beverages

Volunteer hours

Learning & career development

Recognized employer

Job summary

Everlaw is seeking a detail-oriented Administrative Coordinator for a 4-6 month temporary assignment in Oakland, CA. This entry-level role supports the CEO Office, coordinating complex calendars, travel, and expense workflows within a hybrid in-office schedule (Mon/Wed/Thu in office; Tue/Fri remote).

You will work closely with the Executive Administrative Specialist to streamline operations, manage sensitive information, and adapt to fast-paced priorities while using Google Workspace and other

Qualifications

• Entry-level professional with administrative/coordination experience.
• Proficient in Google Workspace and Zoom.
• Detail-oriented with calendar/time-zone accuracy.

Responsibilities

• Coordinate and manage complex calendars with careful attention to time zones and meeting links.
• Handle end-to-end meeting logistics, bookings, AV setup, and invites.
• Research flight/hotel/ground travel options and compile itineraries for approval.
• Manage expense workflows by collecting receipts and submitting reports.
• Collaborate with the Executive Administrative Specialist on delegated tasks and handoffs.
• Communicate progress and flag blockers clearly to leadership.

Skills

Detail-oriented

Google Workspace

Calendar management

Communication

Tools

Navan

Rippling

Zoom

Job description

Everlaw is seeking a detail-oriented Administrative Coordinator for a 4-6 month temporary assignment in Oakland, CA. This entry-level role supports the CEO Office, coordinating complex calendars, travel, and expense workflows within a hybrid in-office schedule (Mon/Wed/Thu in office; Tue/Fri remote).

You will work closely with the Executive Administrative Specialist to streamline operations, manage sensitive information, and adapt to fast-paced priorities while using Google Workspace and other