Hybrid Office Administrator (SF) — Leadership & Facilities

Ballard-Spahr-LLP; San Francisco (CA); Hybrid; USD 145,000 - 165,000; Full time

Benefits offered by this job

Excellent benefits package

On-site with periodic remote work

Job summary

Ballard Spahr LLP seeks an Office Administrator for its San Francisco office. This on-site role requires leadership to manage a direct support team that assists attorneys and clients, with periodic remote work.

You will oversee budgeting, facilities, and events while driving initiatives with the firm and office management teams. The position emphasizes strategic thinking, problem-solving, and people development, offering a pathway for growth within a nationally recognized firm.

Qualifications

• Bachelor’s degree and a minimum of 5 years’ experience in a law firm or other professional services environment are required.
• Strong leadership, organizational, client service, and oral and written communication skills.
• Experience in facilities management, budget planning and control, project management, and personnel management and development.

Responsibilities

• Create and execute systems, processes, policies, and procedures for all aspects of office operations.
• Create and monitor the office’s budget.
• Oversee space utilization, facilities management, and construction projects.
• Coordinate and supervise office event planning and execution.
• Manage community engagement activities, including charitable giving campaigns and community service initiatives.
• Support the Office Managing Partner on office initiatives.

Skills

Leadership

Growth mindset

Communication

Detail-oriented

Education

Bachelor’s degree

Job description

Ballard Spahr LLP seeks an Office Administrator for its San Francisco office. This on-site role requires leadership to manage a direct support team that assists attorneys and clients, with periodic remote work.

You will oversee budgeting, facilities, and events while driving initiatives with the firm and office management teams. The position emphasizes strategic thinking, problem-solving, and people development, offering a pathway for growth within a nationally recognized firm.