Hybrid Construction Office Manager Path to Full-Time Growth

Coastal builders; Orange (CA); Hybrid; USD 30,000 - 48,000; Part time

Benefits offered by this job

PTO

Paid Sick Leave

Paid Holidays / Vacation

Job summary

Coastal builders is seeking an organized Office Manager to support our growing construction operations in a hybrid role (remote and in-office). The position starts part-time (around 20–25 hours/week) with a clear path to full-time as project volume expands.

You will handle invoicing, A/P/A/R, change orders, COIs, lien waivers, and onboarding of subcontractors while coordinating between field teams and vendors to keep operations efficient and scalable.

Qualifications

• Solid construction familiarity including contracts and subcontractor agreements.
• Proficient with QuickBooks and MS Office / Google Workspace.
• Knowledge of lien waivers, COIs, licenses and W-9s for subcontractors.
• Strong organizational and time-management skills for hybrid/remote work.

Responsibilities

• Manage day-to-day financials: A/P, A/R, client billings and vendor invoices.
• Track change orders from request to owner approval and subcontractor execution.
• Collect and review COIs, licenses, W-9s, lien releases/waivers for compliance.
• Serve as the main communication hub between field, PMs, subcontractors, and vendors.

Skills

Organizational skills

Multi-tasking

Time management

Professional communication

Tools

QuickBooks

MS Office / Google Workspace

Buildertrend

Procore

Job description

Coastal builders is seeking an organized Office Manager to support our growing construction operations in a hybrid role (remote and in-office). The position starts part-time (around 20–25 hours/week) with a clear path to full-time as project volume expands.

You will handle invoicing, A/P/A/R, change orders, COIs, lien waivers, and onboarding of subcontractors while coordinating between field teams and vendors to keep operations efficient and scalable.