Hybrid Construction Office Manager (PT to FT)

Coastal-Builders; Orange (CA); Hybrid; USD 34,440,000 - 55,104,000; Part time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

Paid Holidays / Vacation

Job summary

Coastal-Builders is seeking an proactive Office Manager (Construction) for a hybrid role. Start part-time (~20–25 hours/week) with a clear path to full-time as project volume grows, supporting A/P, A/R, invoicing, and document control.

The role requires construction administration experience, proficiency in QuickBooks and Office/Workspace, and familiarity with Buildertrend or Procore. A collaborative, scalable startup environment awaits.

Qualifications

• Solid background in the construction trades or general contracting.
• Proficiency with QuickBooks and Microsoft Office / Google Workspace; familiarity with Buildertrend and Procore.
• Basic understanding of liens, waivers, and subcontractor insurance/licensing standards.

Responsibilities

• Handle day-to-day Accounts Payable and Accounts Receivable; generate and track client billings and vendor invoices.
• Process Purchase Orders and reconcile job-cost records in QuickBooks.
• Track and process change orders from request to owner approval and subcontractor execution.
• Maintain organized physical and digital filing systems for project records.
• Ensure subcontractor compliance through COIs, licenses, W-9s, and lien releases.

Skills

Construction exp

QuickBooks

Microsoft Office

Google Workspace

Buildertrend

Procore

Lien waivers

Compliance

Organization

Communication

Tools

Buildertrend

Procore

Job description

Coastal-Builders is seeking an proactive Office Manager (Construction) for a hybrid role. Start part-time (~20–25 hours/week) with a clear path to full-time as project volume grows, supporting A/P, A/R, invoicing, and document control.

The role requires construction administration experience, proficiency in QuickBooks and Office/Workspace, and familiarity with Buildertrend or Procore. A collaborative, scalable startup environment awaits.