Office Manager

Dailey Development; Virginia (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Dailey Development is seeking an experienced Office Manager to oversee administrative, bookkeeping, and operational functions that support commercial and residential construction projects.

The role includes managing financial data in QuickBooks, project costing, payroll assistance, and ensuring accurate records and reporting across multiple projects. Ideal candidates have construction office experience, strong organization, and the ability to work independently on site.

Qualifications

• Experience in construction office administration, bookkeeping, or accounting.
• Proficiency with QuickBooks and Microsoft Excel.
• Strong organizational skills with attention to detail.
• Self-motivated, dependable, and able to work independently.

Responsibilities

• Manage administrative and operational processes for a construction company.
• Enter and maintain financial data in QuickBooks, including invoices, bills, cost codes, classes, and job costing.
• Reconcile bank accounts, credit card transactions, and other financial records in QuickBooks.
• Track and maintain project budgets by entering cost data in spreadsheets and internal reporting systems.
• Monitor accounts payable and assist with accounts receivable activities.
• Follow up with subcontractors, suppliers, and project stakeholders to obtain documents and resolve issues.
• Maintain project files, records, correspondence, and construction documentation.
• Assist with payroll processing and employee timekeeping records.
• Collect, organize, and maintain subcontractor and vendor documentation, including contracts, W-9s, certificates of insurance, licenses, and compliance paperwork.

Skills

Construction admin

Bookkeeping

Accounting

Independent work

Tools

QuickBooks

Microsoft Excel

Job description

Dailey Development is looking for an experienced Office Manager to join our team.

The Office Manager is responsible for overseeing administrative, bookkeeping, and operational functions that support the successful execution of commercial and residential construction projects.

Responsibilities include:

• Manage administrative and operational processes for a Construction company.
• Enter and maintain financial data in QuickBooks, including invoices, bills, cost codes, classes, and job costing information.
• Reconcile bank accounts, credit card transactions, and other financial records within QuickBooks.
• Track and maintain project budgets by entering and updating cost data in spreadsheets and internal reporting systems.
• Monitor accounts payable and assist with accounts receivable activities as needed.
• Follow up with subcontractors, suppliers, and project stakeholders to obtain required documents and resolve outstanding issues.
• Maintain accurate project files, records, correspondence, and construction-related documentation.
• Assist with payroll processing and employee timekeeping records.
• Collect, organize, and maintain subcontractor and vendor documentation, including contracts, W-9s, certificates of insurance, licenses, and compliance paperwork.

Preferred Qualifications:

• Experience in construction office administration, bookkeeping, or accounting.
• Proficiency with QuickBooks and Microsoft Excel.
• Strong organizational skills with exceptional attention to detail.
• Self-motivated, dependable, and capable of working independently.

This is an excellent opportunity to join a growing commercial construction company and play a key role in our daily operations.