Hybrid Office & Operations Manager — QuickBooks & Projects

The Contractor Consultants; Phoenixville (Chester County); Hybrid; USD 34,440 - 41,328; Full time

Benefits offered by this job

Hybrid work flexibility

Profit-sharing

Performance bonus

Weekly pay

Job summary

PCG Builders is seeking an organized Office Manager & Operations Coordinator in Phoenixville, PA. The role combines bookkeeping, project coordination, and administrative leadership in a hybrid work environment with strong leadership collaboration.

Primary duties include managing QuickBooks Online, coordinating workflows, and maintaining precise records while supporting growth through process improvements and vendor management.

Qualifications

• Mastery of QuickBooks Online for daily bookkeeping and financial tracking.
• Excellent organizational, verbal, and written communication skills required.
• Strong attention to detail in managing administrative workflows and project scheduling.
• Ability to balance multiple duties in a fast-paced construction/real estate environment.
• Valid Driver's License is required.

Responsibilities

• Manage daily full-charge bookkeeping, financial tracking, and accounts handling using QuickBooks Online.
• Coordinate operational workflows and project documentation to align field and office teams.
• Oversee comprehensive office administration to maintain an organized, productive environment.
• Streamline record-keeping, client invoicing, vendor management, and subcontractor compliance.
• Provide logistical support to leadership to improve business tracking and execution.
• Implement efficient clerical systems and digital tracking tools to support scaling.

Skills

Bookkeeping

Organization

Communication

Administrative coordination

Attention to detail

Education

Bachelor's Degree in Business Administration (preferred)

Tools

QuickBooks Online

Driver's License

Job description

PCG Builders is seeking an organized Office Manager & Operations Coordinator in Phoenixville, PA. The role combines bookkeeping, project coordination, and administrative leadership in a hybrid work environment with strong leadership collaboration.

Primary duties include managing QuickBooks Online, coordinating workflows, and maintaining precise records while supporting growth through process improvements and vendor management.