Office Management Assistant - ND Engineering Services & Capabilities Team, Onsite

Sandia National Laboratories; California (MO); On-site; USD 66,000 - 106,000; Full time

Benefits offered by this job

Relocation assistance

Flexible work arrangements

Job summary

Sandia National Laboratories seeks an Office Management Assistant to provide administrative support for Building 942 and SPEAR High Bay in a classified environment. You will be the first point of contact, coordinating tasks and ensuring confidentiality while handling multiple priorities in a fast-paced setting.

This onsite role requires 100% on-site work at the Livermore, CA facility, with experience using MS Office applications and managing logistics in a secure environment.

Qualifications

• High school diploma or equivalent with 3+ years related experience or combination of education and experience.
• Proficiency with Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to maintain security clearances and work in a classified environment.

Responsibilities

• Provide comprehensive administrative support for Building 942 and SPEAR High Bay.
• Serve as the first point of contact for the department with a professional demeanor.
• Coordinate multiple priorities in a fast-paced, evolving workplace while ensuring confidentiality.
• Work onsite 100% of the time at the Livermore, CA facility.

Skills

Interpersonal skills

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Web-based applications

Job description

Office Management Assistant - ND Engineering Services & Capabilities Team, Onsite

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

Extraordinary co-workers

Some of the best tools, equipment, and research facilities in the world

Career advancement and enrichment opportunities

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like:

We are seeking an Office Management Assistant to provide comprehensive administrative support for Building 942 and the SPEAR High Bay. This dynamic role operates within a classified environment and requires exceptional attention to detail, professionalism, and organizational skills. As the first point of contact for the department, our Office Management Assistants represent the organization with a polished, customer-focused demeanor while supporting a fast-paced and evolving workplace. The successful candidate will work both independently and collaboratively, demonstrating initiative, sound judgment, and the ability to manage multiple priorities simultaneously while adapting to continually changing demands.

Due to the nature of the work, the selected applicant must be able to work onsite 100% of the time at the Livermore, CA facility.

Applicants on this requisition may be interviewed by multiple organizations at Sandia National Laboratories.

Salary Range:

$66,100 - $106,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

High school diploma plus three or more years of directly related experience; or equivalent combination of education and experience.

Experience with Microsoft applications (such as Word and Outlook).

Ability to acquire and maintain a U.S. DOE Q-Level security clearance.

Qualifications We Desire:

Good interpersonal and communications skills.

Experience providing administrative support (this includes supporting remote staff and/or managers).

Proficient with all of Microsoft Office including Excel, PowerPoint and other web-based applications.

Experience working in a fast paced, dynamic environment.

Active DOE Q-Level security clearance or equivalent DOD Top Secret level security clearance.

About Our Team:

Organization 8226 is part of the California team leading the Nuclear Deterrence modernization programs. This department is responsible for the W80-4 and W87-1 Hardware Management & Assembly operations in CA, and for developing and maintaining the Electrical Functional Test and Environmental Testing capabilities in the SNL/CA site. This department is also responsible for managing building 942. The job also will assist with CA Environmental Test Facility (ETF) ORG 08227.

Posting Duration:

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

• Close proximity to first-tier universities, Silicon Valley companies, and other top research laboratories and facilities
• Access to California's finest public and private schools
• At Sandia, recruiters manually review resumes on each job posting instead of using a resume screening software program
• By following the best practices outlined, this ensures that recruiters can accurately determine your qualifications for the position