Hybrid Office & Facilities Manager

UST; Seattle (WA); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

401(k) Retirement Plan with employer–

Medical, dental, and vision insurance

Paid vacation, sick leave, holidays

Job summary

UST in Washington state is seeking an Office Manager to lead day-to-day office operations, vendor management, and cross-functional collaboration. You will help develop processes, coordinate with IT on assets, and support meeting setups, audits, and access controls.

The role demands organizational excellence, a proactive approach, and a customer-service mindset to maintain a professional and efficient workplace in a hybrid environment.

Qualifications

• Associate or bachelor's degree or equivalent experience.
• Prior experience handling office responsibilities, experience in customer service or related field with the corporate environment.
• Knowledge with security badging and access control; ability to troubleshoot general IT issues (video conferencing, Wi-Fi, power supply).

Responsibilities

• Manage day-to-day office operations and procedures; ensure these procedures are being followed by associates.
• Manage vendors/suppliers, agreements, invoices, etc.
• Coordinate with IT department on all technical assets.
• Support teams with meeting setups; catering, supplies, security access, etc.
• Interact with high level leadership, showcasing attention to detail & professionalism.
• Maintain documentation for audits.
• Maintain and update database and other information of employees of assigned account.
• Resolve / address queries of employees on day-to-day basis.
• Implement Workplace Management initiatives as per guidelines.
• Maintain office for audit compliances; prepare for internal/external audits.
• Support office with access controls and CCTV, and complete trainings on platforms.
• Seek resolution of all requests for service with a goal toward exceeding customer expectations.

Skills

Access Control

Compliance Management

Customer Support

Facilities Management

Health and Safety Compliance

Vendor Management

Emergency Response

Education

Associate or bachelor's degree or equivalent experience

Job description

UST in Washington state is seeking an Office Manager to lead day-to-day office operations, vendor management, and cross-functional collaboration. You will help develop processes, coordinate with IT on assets, and support meeting setups, audits, and access controls.

The role demands organizational excellence, a proactive approach, and a customer-service mindset to maintain a professional and efficient workplace in a hybrid environment.