Hybrid Office Operations Lead

HealthierHere; Seattle (WA); On-site; USD 50,000 - 63,000; Part time

Benefits offered by this job

Hybrid work model

Health, dental and vision premiums 100

401(k) retirement plan matching up to

Flexible Spending Accounts (FSAs)

Disability coverage

Paid time off and holidays

Professional development allowance

Job summary

HealthierHere in Seattle, WA seeks a part-time Office Manager to oversee day-to-day office operations in a hybrid work environment.

The role reports to the CFOO, coordinating facilities, vendors, supplies, mail, and onsite logistics while ensuring a welcoming, well-organized workspace for staff and partners.

The successful candidate will have 3–5 years of relevant experience, strong organizational skills, and comfort working in a nonprofit setting.

Qualifications

• Combination of relevant work, education, and/or life experience demonstrating at least three to five years of progressively responsible experience in office management, workplace operations, facilities coordination, office administration, or a related area.
• Demonstrated experience independently coordinating day-to-day office or workplace operations, including facilities, vendors, supplies, equipment, meetings, and other operational needs.
• Strong organizational and prioritization skills, with the ability to manage multiple responsibilities, anticipate needs, and reliably follow work through to completion with limited oversight.
• Demonstrated discretion and sound judgment when handling confidential, sensitive, or organizational information.
• Strong interpersonal and service-oriented communication skills, with the ability to build effective working relationships across all levels of an organization and with vendors, building partners, visitors, and other external stakeholders.
• Experience coordinating vendors and service providers and maintaining accountability for timelines, deliverables, and follow-through.
• Strong attention to detail and ability to establish and maintain organized, reliable processes, records, and systems for recurring office operations.
• Working knowledge of purchasing, inventory management, and basic cost-conscious decision-making.
• Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, with comfort learning, using, and troubleshooting common workplace and meeting technology.
• Ability to work independently and collaboratively, adapt to changing needs, and effectively manage responsibilities within a part‑time schedule.

Responsibilities

• Manage the day-to-day operations of HealthierHere’s office to maintain an organized, functional, welcoming, and professional workplace.
• Serve as a primary point of contact for employees regarding routine office, facilities, and workplace-related questions and needs.
• Monitor and maintain office supplies, shared workplace resources, kitchen and breakroom supplies, and other materials; coordinate replenishment as needed.
• Coordinate incoming and outgoing mail, packages, deliveries, and other routine office services, including sorting and distributing mail to designated employee mailboxes or appropriate recipients.
• Maintain shared office spaces and proactively identify cleanliness, maintenance, repair, supply, or other operational needs.
• Conduct routine checks of office spaces and coordinate timely resolution of identified issues.
• Maintain office-related documents, contact lists, operational information, and reference materials.
• Coordinate office space utilization and workspace reservations to support onsite work and HealthierHere’s hybrid work model, including addressing space-related needs or scheduling conflicts as they arise.
• Coordinate office logistics for onsite meetings, staff gatherings, trainings, and organizational events.
• Prepare meeting and event spaces and coordinate room setup, technology supplies, catering, deliveries, and other logistical needs.
• Provide onsite support for employees, visitors, external partners, and vendors as appropriate.
• Coordinate setup and breakdown for onsite activities and ensure shared spaces are returned to normal operation following events.
• Partner with staff across the organization to coordinate workplace needs, meetings, events, and other onsite activities.

Job description

HealthierHere in Seattle, WA seeks a part-time Office Manager to oversee day-to-day office operations in a hybrid work environment.

The role reports to the CFOO, coordinating facilities, vendors, supplies, mail, and onsite logistics while ensuring a welcoming, well-organized workspace for staff and partners.

The successful candidate will have 3–5 years of relevant experience, strong organizational skills, and comfort working in a nonprofit setting.