Hybrid Office Coordinator - SF (4 days in-office)

Gen II Fund Services; San Francisco (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Commission plan

Comprehensive benefits package

Job summary

Gen II Fund Services is seeking a full-time Office Coordinator for our San Francisco office. The role oversees day-to-day operations, administrative duties, inventory control, and vendor/building management, with a four-day in-office requirement.

Reporting to the Director of Office Administration in New York, you will ensure a safe, organized workplace and support onsite events, onboarding, communications, and facilities. The position offers a competitive salary range and comprehensive benefits.

Qualifications

• Associate or bachelor’s degree preferred.
• 2–5 years of administrative and executive support experience.
• Strong client service mentality with the ability to interact positively with a wide range of internal and external stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant office management software.
• Comfortable with technology and handling of audiovisual equipment.

Responsibilities

• Manage day-to-day operations of the office to foster a positive and productive work environment.
• Oversee administrative tasks and ensure a well-organized, stocked office.
• Develop, implement, and uphold office policies, procedures, and protocols to improve organizational efficiency.
• Oversee conference room scheduling and management.
• Identify opportunities for office management improvements.
• Execute Business Continuity Plans (BCP) to support ongoing office functionality.
• Act as the main point of contact for office resources and monitor contract renewal dates.
• Organize in-office events and training sessions, handling scheduling, staffing, catering, and cleanup for meetings and social functions.
• Manage conference room schedules to ensure equitable and efficient use.
• Coordinate with HR to assist with onboarding and offboarding processes and provide training and support to office staff.
• Maintain strong relationships with building management to ensure a safe and well-maintained office environment.

Skills

Client service mentality

Multitasking

MS Office

Communication skills

Critical thinking

Education

Associate or bachelor’s degree preferred

Tools

MS Office

Job description

Gen II Fund Services is seeking a full-time Office Coordinator for our San Francisco office. The role oversees day-to-day operations, administrative duties, inventory control, and vendor/building management, with a four-day in-office requirement.

Reporting to the Director of Office Administration in New York, you will ensure a safe, organized workplace and support onsite events, onboarding, communications, and facilities. The position offers a competitive salary range and comprehensive benefits.