Hybrid Administrative Coordinator - Global Nonprofit Ops

Jewish; San Francisco, Northern (CA, KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Vacation & Holidays

Retirement plan

Job summary

The Jewish Federation Bay Area is seeking an Administrative Coordinator to support day-to-day operations, finance, and program activities. This role ensures a smooth, welcoming office environment for the Diller Teen Fellows, serving a remote team across seven countries and multiple communities.

Based in the San Francisco Bay Area, it is a fulltime, hybrid position requiring three days in the SF office with some early meetings.

Qualifications

• Bachelor’s degree preferred; 3+ years in admin/ops roles.
• Strong written and verbal communication; service orientation.
• Ability to manage competing priorities with sound judgment.
• Experience with vendors, invoices, calendars, and office tech.
• Proficiency with Microsoft 365, Google Workspace, and CRM tools.

Responsibilities

• Process purchasing, expenses, invoices, and budget monitoring.
• Coordinate vendor payments and contract management.
• Support onboarding/offboarding and remote workspace setup.
• Maintain office policies and professional environment.
• Assist scheduling, calendars, meetings, and room bookings.
• Arrange travel and staff gatherings as needed.

Skills

Organization

Time management

Communication

Attention to detail

Microsoft Office

Google Workspace

CRM tools

Vendor management

Cross-cultural

Discretion

Interpersonal skills

Education

Bachelor’s degree

3+ years experience

Tools

Salesforce

Microsoft Office

Google Workspace

Monday.com

Job description

The Jewish Federation Bay Area is seeking an Administrative Coordinator to support day-to-day operations, finance, and program activities. This role ensures a smooth, welcoming office environment for the Diller Teen Fellows, serving a remote team across seven countries and multiple communities.

Based in the San Francisco Bay Area, it is a fulltime, hybrid position requiring three days in the SF office with some early meetings.