Hybrid Office Coordinator - Architecture Studio

Shepley Bulfinch; Boston (MA); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health and dental insurance

401(k) plan

Profit-sharing

Job summary

Shepley Bulfinch in Boston is seeking an Office Administrator to support day-to-day studio operations, welcome guests, coordinate meeting rooms, supplies, and events, and collaborate across departments.

This role emphasizes a proactive, solution‑oriented mindset, strong communication, and comfort with technology, printers, copiers, and the MS Office suite.

The position follows a hybrid model, requiring presence in the studio four days per week with optional work-from-home one day.

Qualifications

• Minimum of 2 years'experience in an office environment.
• Exemplify strong organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment
• Proactive, resourceful and solution oriented
• Great at execution and follow-through
• Comfortable with technology and knowledge of basic office equipment, including printers, scanners, copiers, Microsoft Office suite, etc.
• Ability to lift 15 to 50 pounds

Responsibilities

• Prepare meeting rooms and ensure they are ready for client and team meetings.
• Keep office supplies stocked and organized for daily operations.
• Plan and set up events and coordinate with building staff and IT to maintain smooth operations.
• Support documentation, virtual coordination, research, and firm activities as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Proactive

Tools

Microsoft Office

Printers

Scanners

Copiers

Job description

Shepley Bulfinch in Boston is seeking an Office Administrator to support day-to-day studio operations, welcome guests, coordinate meeting rooms, supplies, and events, and collaborate across departments.

This role emphasizes a proactive, solution‑oriented mindset, strong communication, and comfort with technology, printers, copiers, and the MS Office suite.

The position follows a hybrid model, requiring presence in the studio four days per week with optional work-from-home one day.