Hybrid Office Manager & Executive Assistant

Mundi; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Comprehensive healthcare

Vision + dental

401K

Unlimited PTO

Parental Leave

Job summary

Counsel Health is seeking an organized Office Manager/Executive Assistant in New York City to support our executive leadership and manage day-to-day office operations for our NYC and Boston offices. This hybrid role combines administrative support with facilities coordination to ensure a smooth workplace experience.

The ideal candidate has 3+ years in a fast-paced startup, exceptional organizational skills, and a proactive, discreet approach.

Qualifications

• 3+ years in office management or executive support in startups.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities with composure.
• Excellent written and verbal communication.
• Proactive, solutions-oriented mindset with discretion.

Responsibilities

• Manage office operations for NYC and Boston locations; create welcoming environments.
• Coordinate onboarding logistics and workplace services; vendor relations.
• Plan events and employee engagement activities; support travel and expenses.
• Maintain office systems, policies, and processes; ensure calendar and meeting logistics.
• Prepare materials for leadership meetings and internal communications.

Skills

Organizational skills

Communication skills

Prioritization

Proactive problem-solving

Discretion and professionalism

Vendor coordination

Onboarding logistics

Tools

Google Workspace

Notion

Slack

Ramp (expense systems)

Job description

Counsel Health is seeking an organized Office Manager/Executive Assistant in New York City to support our executive leadership and manage day-to-day office operations for our NYC and Boston offices. This hybrid role combines administrative support with facilities coordination to ensure a smooth workplace experience.

The ideal candidate has 3+ years in a fast-paced startup, exceptional organizational skills, and a proactive, discreet approach.