Office Administrator

Shepley Bulfinch; Boston (MA); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health and dental insurance

401(k) plan

Profit-sharing

Job summary

Shepley Bulfinch in Boston is seeking an Office Administrator to support day-to-day studio operations, welcome guests, coordinate meeting rooms, supplies, and events, and collaborate across departments.

This role emphasizes a proactive, solution‑oriented mindset, strong communication, and comfort with technology, printers, copiers, and the MS Office suite.

The position follows a hybrid model, requiring presence in the studio four days per week with optional work-from-home one day.

Qualifications

• Minimum of 2 years'experience in an office environment.
• Exemplify strong organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment
• Proactive, resourceful and solution oriented
• Great at execution and follow-through
• Comfortable with technology and knowledge of basic office equipment, including printers, scanners, copiers, Microsoft Office suite, etc.
• Ability to lift 15 to 50 pounds

Responsibilities

• Prepare meeting rooms and ensure they are ready for client and team meetings.
• Keep office supplies stocked and organized for daily operations.
• Plan and set up events and coordinate with building staff and IT to maintain smooth operations.
• Support documentation, virtual coordination, research, and firm activities as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Proactive

Tools

Microsoft Office

Printers

Scanners

Copiers

Job description

Come build something with Shepley Bulfinch as an Office Administrator!

We are seeking an Office Administrator to support the day-to-day experience of our studio—ensuring the space is welcoming, organized, and ready for collaboration. This role requires cross-departmental collaboration within our architecture firm, high levels of communication and a proactive, solution oriented attitude.

In this position, you’ll help create a positive environment by preparing meeting rooms, keeping supplies stocked, planning and setting up events, plus coordinating with building staff and IT to keep everything running well. This role will also focus on documentation, virtual coordination, helping with research, and planning firm activities. With Shepley embracing a hybrid forward work model, this position is expected in the studio at least 4 days a week with the opportunity to work from home one day a week, if desired. The balance of in-person and remote work helps keep both our physical space and virtual operations running smoothly.

Who We Are

Shepley Bulfinch is a national architecture and design firm with offices in Boston, Hartford, Houston, Phoenix, and Durham. Founded in 1874, the firm has a notable legacy of challenging convention, pioneering visionary design ideas, and collaborating with clients who seek to drive measurable change.

How Do You Know if This Role is Right for You?

You are approachable, confident, independent, and excited to collaborate in a creative environment. You are passionate about details, proactive, reliable, and enjoy creating experiences for people. In this role you cultivate and champion the office experience for our teams and guests. This includes serving as the point of contact for Bulfinches (that's us) and guests on all office-related matters. As the point of contact in the office, finding solutions and thinking beyond the problem is motivating to you; you’ll bring order to our fast-paced, deadline driven office.

Qualifications

• Minimum of 2 years'experience in an office environment
• Exemplify strong organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment
• Proactive, resourceful and solution oriented
• Great at execution and follow-through
• Comfortable with technology and knowledge of basic office equipment, including printers, scanners, copiers, Microsoft Office suite, etc.
• Ability to lift 15 to 50 pounds

Shepley Bulfinch supports a range of policies, practices, and cultural norms that foster a diverse and inclusive environment, including equitable promotion and pay practices. The salary review process includes a candidate’s qualifications including experience, licensure/certification, and other firm-related factors. It is our practice to conduct internal equity audits and review internal policies to ensure current and prospective employees are offered competitive compensation and benefits. At the time of posting, the annual pay salary range for this role typically ranges between $60,000 and $65,000.

Shepley Bulfinch offers competitive benefits and compensation, including health and dental insurance, a 401(k) and a profit-sharing plan, as well as a range of professional growth and development opportunities.

Shepley Bulfinch is an equal opportunity employer.