Hybrid Project Coordinator | Master Organizer & Planner

BuildX LLC; Carver (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company car

Competitive salary

Health insurance

Paid time off

Job summary

BuildX LLC in Carver, MA is hiring an Office Project Coordinator to keep every active build organized and documented. You’ll file contracts, permits, invoices, and schedules, and act as the office-side partner to field project managers, taking paperwork off their plates.

You’ll maintain project management software daily (logs, to-dos, budgets, documents), track town permits and deliveries, and ensure clear homeowner communications. Hybrid work: 3 days in the office, 2 days remote.

Qualifications

• Serious organizational skill with a system for personal life and work
• Extreme attention to detail for dates, numbers, and permits
• Strong computer skills and ability to learn new software quickly
• Clear, professional written communication
• Excellent follow-through and ability to close loops
• Ability to manage 8–12 active projects simultaneously
• Experience coordinating office tasks and project documentation

Responsibilities

• Own the project file for every active build: contracts, permits, invoices, photos, warranties
• Serve as office-side partner to field PMs; prep paperwork and manage chasing items
• Keep project management software current: logs, to-dos, schedules, budgets, documents
• Track permits, inspections, and town paperwork across multiple towns
• Monitor orders and deliveries; anticipate delays before issues arise
• Schedule and confirm subcontractors, inspections, and homeowner meetings
• Provide homeowners with clear, written confirmations and updates
• Build and maintain checklists, templates, and trackers for consistency

Skills

Organizational skills

Attention to detail

Fast computer skills

Written communication

Follow-through

Time management

Multi-project coordination

Tools

Excel/Google Sheets

JobTread

Buildertrend

Procore

CoConstruct

Job description

BuildX LLC in Carver, MA is hiring an Office Project Coordinator to keep every active build organized and documented. You’ll file contracts, permits, invoices, and schedules, and act as the office-side partner to field project managers, taking paperwork off their plates.

You’ll maintain project management software daily (logs, to-dos, budgets, documents), track town permits and deliveries, and ensure clear homeowner communications. Hybrid work: 3 days in the office, 2 days remote.