Hybrid Office & Events Coordinator

comdivision consulting GmbH; Texas; Hybrid; USD 41,632 - 62,449; Full time

Job summary

comdivision consulting GmbH is seeking a proactive Office Assistant to support management in customer engagement and internal coordination. This hybrid position allows for remote work and requires occasional travel. Responsibilities include coordinating appointments, managing customer communications, and supporting operational processes.

The ideal candidate will have experience in office administration and strong skills in Microsoft Office 365. A valid work permit for the USA is required. The salary ranges from €36,000 to €54,000, with a performance bonus based on service quality.

Qualifications

• Experience in day-to-day office administration in a hybrid or remote-first environment.
• Strong problem-solving skills and customer service mindset.
• Valid work permit for USA.

Responsibilities

• Coordinate appointments and scheduling.
• Manage incoming requests and assign tasks.
• Communicate with customers via various channels.

Skills

Office administration

Microsoft Office 365

CRM communication

Problem-solving

Tools

Confluence

Asana

HubSpot

Business Central

Job description

Build What Matters. Grow With People Who Care About Excellence.

We are seeking a proactive and highly organized Office Assistant to support our management team with customer engagement, internal coordination, and operational processes across EMEA, Middle East and optional North America. This is a hybrid position with optional remote office, office presence and occasional travel for meetings and events.

During the onboarding time more travel might be required to work hand in hand with the management team.

Why comdivision

At comdivision, we believe that great work happens where people thrive. That’s why we offer flexible work arrangements across multiple office locations and home office setups, empowering our team to choose the environment that suits them best. Whether you're deepening your expertise in the VMware ecosystem or exploring new technologies, we provide continuous learning opportunities and hands-on experience with cutting-edge solutions. Our collaborative culture is reinforced through regular team events, fostering strong connections and shared success across all roles.

Working at comdivision means being part of a brand that values innovation, personal development, and a healthy work-life balance. If you're looking for a place where your skills can grow and your contributions truly matter, comdivision is the place to be.

Key Responsibilities:

• Coordinate appointments and scheduling
• Manage incoming requests and assign unallocated tasks
• Communicate with customers via CRM, EMail, Chat, Messages, Phone
• Maintain and update customer contact records
• Support quote and deal registration processes
• Administer & assign software license information
• Organize customer meetings and events, including:
  • Venue, travel, and dinner arrangements
  • Communication with internal teams and participants
  • Marketing coordination
  • On-site support during events

Required Skills & Experience:

• Experience in day to day office administration, ideally in a hybrid or remote-first environment.
• Strong knowledge ofMicrosoft Office 365expected
• Familiarity withConfluence, Asana, HubSpot, andBusiness Central.
• Excellent communication skills inEnglish,optional: German and / or Arabic
• Strong problem-solving skills and customer service mindset.
• Validwork permit for Germany(if applying in Germany),work permit for USA(if applying in USA),UAE work permit/visa can be provided.
• and must beable to travel to Germany and USA.

Compensation:

• Fixed annual salary:€36,000 – €54,000 (depending on experience and qualifications and GEO)
• Performance bonus:Up to 10% of annual salary, based on service quality, responsiveness, and internal satisfaction metrics

Basic Requirements:

• Location(s):Germany (Muenster), USA (Dallas, TX) or UAE (Dubai)
• Type:Permanent / Full-Time
• Language: Fluent English, optional German and/or arabic
• Eligibility:Must have valid work permit in either Germany or USA, for UAE work visa can be provided.

Sascha Schwunk is CRO, Lead Architect, and Partner at comdivision with more than 20 years of experience in enterprise IT and cloud architecture. He supports organizations worldwide in modernizing IT environments and building scalable platforms.

His work focuses on VMware‑based solutions, including VMware Cloud Foundation as well as vSAN and NSX. He works with both enterprises and service providers to implement hybrid cloud models and container‑based platforms.

As a Broadcom Knight for VMware Cloud Foundation, Sascha combines deep technical expertise with a strong understanding of operational requirements. He helps organizations align architecture, licensing, and migration strategies for efficiency and scalability.

In addition to project work, he contributes through workshops and strategic formats, helping organizations evaluate cloud operating models and drive successful transformation initiatives.

Fabian Lenz is an architect and part of the leadership team at comdivision. With a strong background in virtualization and datacenter technologies, he combines hands-on expertise with a solid academic foundation in international information systems.

His primary focus is on VMware technologies, where he has developed deep technical expertise supported by various certifications. In addition, he brings experience in IT service and infrastructure management, automation, software development, and project execution.

As a VMware Cloud Foundation Broadcom Knight, Fabian represents technical excellence and a clear perspective on modern cloud architecture. He helps organizations structure, simplify, and evolve complex IT environments.

Alongside his technical work, Fabian contributes to strategic decision-making within comdivision and supports projects from initial design through to implementation. He also shares his expertise through presentations and workshops to make complex topics accessible and actionable.

Yves Sandfort is CEO and Partner at the comdivision group with more than 30 years of experience in cloud architecture and IT transformation. As VMware VCDX (#203) and a Broadcom Knight, he is recognized as an expert within the global VMware ecosystem.

His focus is on designing and implementing private, public, and hybrid cloud strategies as well as enterprise architectures. He supports organizations in aligning technology decisions with business objectives and risk management.

In addition to his consulting work, Yves is active as a keynote speaker and industry analyst, sharing insights at international events. As a former VMware Certified Instructor, he combines deep technical expertise with the ability to make complex topics accessible.

Christina Sandfort is COO and Head of Operations for EMEA and the Americas at comdivision. She ensures that strategy is translated into effective execution by aligning teams, processes, and structures.

Her approach focuses on clarity, transparency, and well-defined frameworks that support scalability and consistency across regions. She creates structures that empower teams while maintaining reliability.

She is known for bringing clarity to complex operational environments and enabling organizations to grow in a structured and sustainable way.

Ready to start something new

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