Office Assistant - Dubai, Germany or USA

comdivision consulting GmbH; Dallas (TX); Hybrid; USD 41,632 - 62,449; Full time

Job summary

comdivision consulting GmbH is seeking a proactive Office Assistant to support management in customer engagement and internal coordination. This hybrid position allows for remote work and requires occasional travel. Responsibilities include coordinating appointments, managing customer communications, and supporting operational processes.

The ideal candidate will have experience in office administration and strong skills in Microsoft Office 365. A valid work permit for the USA is required. The salary ranges from €36,000 to €54,000, with a performance bonus based on service quality.

Qualifications

• Experience in day-to-day office administration in a hybrid or remote-first environment.
• Strong problem-solving skills and customer service mindset.
• Valid work permit for USA.

Responsibilities

• Coordinate appointments and scheduling.
• Manage incoming requests and assign tasks.
• Communicate with customers via various channels.

Skills

Office administration

Microsoft Office 365

CRM communication

Problem-solving

Tools

Confluence

Asana

HubSpot

Business Central

Job description

Build What Matters. Grow With People Who Care About Excellence.

We are seeking a proactive and highly organized Office Assistant to support our management team with customer engagement, internal coordination, and operational processes across EMEA, Middle East and optional North America. This is a hybrid position with optional remote office, office presence and occasional travel for meetings and events. During the onboarding time more travel might be required to work hand in hand with the management team.

Why comdivision

At comdivision, we believe that great work happens where people thrive. That’s why we offer flexible work arrangements across multiple office locations and home office setups, empowering our team to choose the environment that suits them best. Whether you’re deepening your expertise in the VMware ecosystem or exploring new technologies, we provide continuous learning opportunities and hands‑on experience with cutting‑edge solutions. Our collaborative culture is reinforced through regular team events, fostering strong connections and shared success across all roles.

Working at comdivision means being part of a brand that values innovation, personal development, and a healthy work‑life balance. If you’re looking for a place where your skills can grow and your contributions truly matter, comdivision is the place to be.

Key Responsibilities:

• Coordinate appointments and scheduling
• Manage incoming requests and assign unallocated tasks
• Communicate with customers via CRM, EMail, Chat, Messages, Phone
• Maintain and update customer contact records
• Support quote and deal registration processes
• Administer & assign software license information
• Organize customer meetings and events, including:
  • Venue, travel, and dinner arrangements
  • Communication with internal teams and participants
  • Marketing coordination
  • On‑site support during events

Required Skills & Experience:

• Experience in day to day office administration, ideally in a hybrid or remote‑first environment.
• Strong knowledge of Microsoft Office 365 expected
• Familiarity with Confluence, Asana, HubSpot, andBusiness Central.
• Excellent communication skills in English, optional: German and / or Arabic
• Strong problem‑solving skills and customer service mindset.
• Valid work permit for Germany (if applying in Germany),work permit for USA (if applying in USA),UAE work permit/visa can be provided.
• and must be able to travel to Germany and USA.

Compensation:

• Fixed annual salary: €36,000 – €54,000 (depending on experience and qualifications and GEO)
• Performance bonus: Up to 10% of annual salary, based on service quality, responsiveness, and internal satisfaction metrics

Basic Requirements:

• Location(s): Germany (Muenster), USA (Dallas, TX) or UAE (Dubai)
• Type: Permanent / Full‑Time
• Language: Fluent English, optional German and/or arabic
• Eligibility: Must have valid work permit in either Germany or USA, for UAE work visa can be provided.