Hybrid Office Assistant | Collaborative Admin Pro

KPFF Consulting Engineers; Los Angeles (CA); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation

2 weeks personal/sick leave

401(k) contribution

Family leave benefit

Hybrid work after training

Medical insurance options

Bonus opportunities

Cell phone stipend

Transit stipend

Job summary

KPFF Consulting Engineers in Los Angeles is seeking a detail‑oriented Office Administrator to support daily operations and maintain efficient office workflows. You will coordinate meetings, manage supplies, and assist with travel arrangements, ensuring a professional and welcoming environment.

The ideal candidate has at least 2 years of full‑time administrative experience, strong Microsoft Office skills, excellent communication, and a collaborative mindset.

Qualifications

• 2 years of full-time Administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Strong attention to detail and time management.

Responsibilities

• Serve as the first point of contact for visitors and support daily office operations.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces.
• Communicate clearly and provide timely status updates to stakeholders.

Skills

Communication

Time management

Detail oriented

Team collaboration

Problem solving

Education

Bachelor’s degree in Business Administration or related field

High School Diploma

Tools

Microsoft Office Suite

pdf management

Microsoft Teams 365

SharePoint

Office machines

Job description

KPFF Consulting Engineers in Los Angeles is seeking a detail‑oriented Office Administrator to support daily operations and maintain efficient office workflows. You will coordinate meetings, manage supplies, and assist with travel arrangements, ensuring a professional and welcoming environment.

The ideal candidate has at least 2 years of full‑time administrative experience, strong Microsoft Office skills, excellent communication, and a collaborative mindset.