Office Administrator

KPFF Consulting Engineers; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

401(k) Retirement Plan

Paid Time Off

Paid Holidays

KPFF Paid Family Leave

Job summary

KPFF Consulting Engineers in St. Louis seeks an Office Administrator to support project coordination and office operations. You will be the first point of contact, assist with meetings, travel, events, and manage facilities and supplies with a focus on service and efficiency.

Ideal candidates bring 2+ years admin experience, strong communication, MS Office, PDF management, and teamwork. This full-time role offers comprehensive benefits and a collaborative culture in a dynamic AEC environment.

Qualifications

• 2+ years of full-time administrative experience with a High School Diploma required.
• Excellent communication across all modes of communication.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Proficiency with PDF management and organization.
• Familiarity with InDesign.
• Competent with Teams 365 and SharePoint.
• Experience operating office machines and maintaining facilities.
• Strong proofreading and quality control.
• Positive attitude and ability to work in a collaborative team.

Responsibilities

• Serve as the first point of contact for visitors and support daily office operations.
• Coordinate meetings, trainings, travel, meals, events, and workplace activities.
• Maintain office facilities, kitchen, breakroom, and shared spaces for a welcoming environment.
• Maintain office supplies and coordinate ordering and vendor support.
• Provide timely status updates, progress reports, and priorities to stakeholders.
• Document key information in meetings and communicate action items clearly.
• Oversee Professional Engineer Licensure management.
• Occasional site visits to Matterport Scan.
• Other general office tasks as assigned.

Skills

Excellent communication

Attention to detail

Time management

Multitasking

Problem solving

Collaborative teamwork

Proactive mindset

Continuous improvement

Education

Bachelor’s degree in Business Administration or related field

High School Diploma

Tools

Microsoft Office

PDF management

InDesign

Microsoft Teams 365

SharePoint

Job description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 65 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,500 professionals across 36 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 65 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,500 professionals across 36 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

Under the general supervision of a project manager and/or principal, the Office Administrator will perform a variety of project coordination tasks to support the management and delivery of projects to our clients and assist with a variety of office administrative tasks to support the smooth functioning of the office. This team is looking for a proactive person who likes working with people, is flexible, communicates clearly, can multitask, and can solve problems.

Qualifications

Minimum Qualifications

• 2 years of full-time Administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Familiar with InDesign.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Competent in proofreading and quality control.
• Positive attitude and ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Strong attention to detail and time management.
• Ability to manage multiple priorities and recurring deadlines.
• A passion for continuous improvement.

Preferred Qualifications

• Minimum of 3 years of full-time Administrative experience.
• Minimum of 2+ years of experience in AEC or related industry.
• Bachelor’s degree in Business Administration or a related field.
• NCEES Familiarity a plus.
• Experience supporting a medium office (30+ employees) with demonstrated ability to prioritize competing requests, communicate effectively across all levels of the organization, and maintain a high level of service in a dynamic environment.

Additional Information

Responsibilities & Abilities

• The Office Administrator is part of an Administrative team reporting to the Reporting Center Principal.
• The ideal candidate desires to collaborate with a team, is highly organized, flexible with team needs, and has a history of providing excellent service.
• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
• Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
• Ability to facilitate meetings, document key information, and communicate action items and outcomes effectively.
• Professional Engineer Licensure Management.
• Occasional site visits to Matterport Scan.
• Other general office administration tasks as assigned.

Physical Demands and Work Environment

• Duties require in-person attendance Monday through Friday during our business hours of 8 AM to 5 PM at our office in St. Louis.
• Duties are performed in a normal office environment while sitting at a desk or computer table.
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 50 lbs.

Why KPFF

Culture and Benefits

At KPFF, we offer a rewarding career path that emphasizes autonomy, innovation, and professional development. Our culture prioritizes employee ownership, teamwork, and shared values, creating an environment where contributions are celebrated, and career growth is encouraged. We aren't just colleagues; we're a community dedicated to collaborative innovation, providing you the platform to make a lasting impact on meaningful projects.

KPFF Employee Benefits

• Medical Insurance: Choose between a traditional Open Access Plus (OAP) medical plan or a high-deductible OAP plan with a Health Savings Account (HSA)
• Health Savings Account Contribution: KPFF contributes $50 per paycheck to the HSA for employees enrolled in the eligible high-deductible medical plan
• Dental and Vision Insurance: KPFF pays the employee premium for dental and vision coverage
• Flexible Spending Accounts: Access to Healthcare and Dependent Care FSAs for eligible pre-tax expenses
• Employer-Paid Insurance: KPFF provides short-term and long-term disability, life insurance, accidental death and dismemberment coverage, and travel accident insurance
• Employee Assistance Program: Confidential resources and support for employees
• 401(k) Retirement Plan: KPFF automatically contributes 3% of your base salary, with no employee contribution required. Employer contributions are immediately vested, and employees may also make pre-tax or Roth contributions.
• Paid Time Off: Vacation and personal and sick time, with vacation accrual increasing based on tenure
• Paid Holidays: Company-observed holidays plus two floating holidays each year
• KPFF Paid Family Leave: Up to six weeks of paid family leave per year after meeting eligibility requirements
• Opportunity for Paid Overtime: Overtime is not mandatory, but employees may have opportunities to work additional hours based on project and team needs. When overtime is worked, those hours may be banked for future time off or paid out monthly.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.