Administrative Assistant - Hybrid Office & Events

KPFF Inc.; Los Angeles (CA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick leave

401k contribution

Family leave

Cell phone stipend

Remote work stipend

Medical insurance

Vision insurance

Dental insurance

Training & events

Job summary

KPFF Consulting Engineers’ Downtown Los Angeles structural office is seeking an Office Assistant to support daily operations and coordinate meetings, travel, and events. You will be the main front-desk contact and ensure a welcoming, professional office environment.

The role emphasizes organization, clear communication, and proficiency with Microsoft Office. After training, there is potential for hybrid scheduling and ongoing benefits in a non-exempt, 40-hour workweek.

Qualifications

• 2 years of full-time Administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Competent in proofing and quality control.
• Positive attitude and ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Strong attention to detail and time management.
• Ability to manage multiple priorities and recurring deadlines.

Responsibilities

• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
• Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
• Ability to facilitate meetings, document key information, and communicate action items and outcomes effectively.
• Other general office administration tasks as assigned.

Skills

Communication

Detail-oriented

Time management

Team collaboration

Problem solving

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

PowerPoint

OneNote

PDF management

Teams 365

SharePoint

Job description

KPFF Consulting Engineers’ Downtown Los Angeles structural office is seeking an Office Assistant to support daily operations and coordinate meetings, travel, and events. You will be the main front-desk contact and ensure a welcoming, professional office environment.

The role emphasizes organization, clear communication, and proficiency with Microsoft Office. After training, there is potential for hybrid scheduling and ongoing benefits in a non-exempt, 40-hour workweek.