Hybrid Office and Operations Coordinator

ООО «ХАГЕМАЕР ГРУПП»; Town of Florida (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Generous time off

Tuition reimbursement and professional

Hybrid and flexible work

Stock purchase opportunities

Competitive compensation

Inclusive culture

Job summary

Marsh Agency seeks an Office Coordinator to maintain a smooth on-site office operation in Maitland, FL. The role runs five days a week, 8:30 am–5:00 pm, supporting procurement, communications, events, and general administration.

The ideal candidate brings a minimum of 2 years in a professional office setting, strong MS Office skills, and excellent organizational abilities to ensure timely delivery of tasks and excellent stakeholder service.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar role within a professional office setting.
• Intermediate proficiency with MS Office.
• Ability to analyse and prioritize a variety of tasks and deadlines.
• Strong communication and interpersonal skills with a positive attitude.
• Well organized, strong attention to detail, deadline oriented, and self-motivated.

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
• Partner with the Facilities Team on vendor service coordination.
• Assist with Purchase Order creation and ongoing requests for vendor invoices.
• Process checks and FedEx to appropriate lock box.
• Coordinate and distribute internal communications, announcements, and updates.
• Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation.
• Support printing and mailing needs, including client presentations and proposals.
• Navigate carrier websites and extract documents for processing.
• Manage office supplies inventory, placing orders as needed.
• Answer incoming calls and route appropriately.
• Prepare outgoing mail and overnight packages.
• Maintain copiers and office equipment, assist with copier jams and settings.
• Process new mail tasks in document management systems.
• Monitor Employee Services group inbox.
• Assist with new hire onboarding.

Skills

Office experience

MS Office

Communication

Organization

Prioritization

Self-motivation

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Marsh Agency seeks an Office Coordinator to maintain a smooth on-site office operation in Maitland, FL. The role runs five days a week, 8:30 am–5:00 pm, supporting procurement, communications, events, and general administration.

The ideal candidate brings a minimum of 2 years in a professional office setting, strong MS Office skills, and excellent organizational abilities to ensure timely delivery of tasks and excellent stakeholder service.