Office Coordinator

ООО «ХАГЕМАЕР ГРУПП»; Town of Florida (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Generous time off

Tuition reimbursement and professional

Hybrid and flexible work

Stock purchase opportunities

Competitive compensation

Inclusive culture

Job summary

Marsh Agency seeks an Office Coordinator to maintain a smooth on-site office operation in Maitland, FL. The role runs five days a week, 8:30 am–5:00 pm, supporting procurement, communications, events, and general administration.

The ideal candidate brings a minimum of 2 years in a professional office setting, strong MS Office skills, and excellent organizational abilities to ensure timely delivery of tasks and excellent stakeholder service.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar role within a professional office setting.
• Intermediate proficiency with MS Office.
• Ability to analyse and prioritize a variety of tasks and deadlines.
• Strong communication and interpersonal skills with a positive attitude.
• Well organized, strong attention to detail, deadline oriented, and self-motivated.

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
• Partner with the Facilities Team on vendor service coordination.
• Assist with Purchase Order creation and ongoing requests for vendor invoices.
• Process checks and FedEx to appropriate lock box.
• Coordinate and distribute internal communications, announcements, and updates.
• Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation.
• Support printing and mailing needs, including client presentations and proposals.
• Navigate carrier websites and extract documents for processing.
• Manage office supplies inventory, placing orders as needed.
• Answer incoming calls and route appropriately.
• Prepare outgoing mail and overnight packages.
• Maintain copiers and office equipment, assist with copier jams and settings.
• Process new mail tasks in document management systems.
• Monitor Employee Services group inbox.
• Assist with new hire onboarding.

Skills

Office experience

MS Office

Communication

Organization

Prioritization

Self-motivation

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Office Coordinator

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. The industry's brightest talent drives our efforts to deliver purposeful work and meaningful impact every day.

Learn more about what makes us different and how you can make your mark as a Office Coordinator at Marsh Agency.

Marsh Agency provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities.

With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh (NYSE: MRSH).

A day in the life.

This position is a five-day-a-week on-site position based out of our Maitland location, from 8:30 am to 5:00 pm.

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment
• Partner with the Facilities Team on vendor service coordination
• Assist with Purchase Order creation and ongoing requests for vendor invoices
• Process checks and FedEx to appropriate lock box
• Coordinate and distribute internal communications, announcements, and updates
• Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation
• Support printing and mailing needs, including client presentations and proposals
• Navigate carrier websites and extract documents for processing
• Manage office supplies inventory, placing orders as needed
• Answer incoming calls and route appropriately
• Prepare outgoing mail and overnight packages
• Maintain copiers and office equipment, assist with copier jams and settings
• Process new mail tasks in document management systems
• Monitor Employee Services group inbox
• Assist with new hire onboarding

Our future colleague.

We'd love to meet you if your professional track record includes these skills:

• High school diploma or equivalent
• At least 2 years of experience in a similar role within a professional office setting
• Intermediate proficiency with MS Office
• Ability to analyse and prioritize a variety of tasks and deadlines
• Strong communication and interpersonal skills with a positive attitude
• Well organized, strong attention to detail, deadline oriented, and self-motivated

Additional qualifications (plus, but not required to apply)

• College degree/certificate or combination of education and comparable work experience preferred
• Previous office experience preferred
• Previous phone experience preferred
• Intermediate computer skills including Outlook, Word & Excel
• Strong analytical skills and ability to manage multiple tasks
• Strong organizational skills with high attention to detail
• Responsive and self-motivated team player

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

• Generous time off, including personal and volunteering
• Tuition reimbursement and professional development opportunities
• Hybrid and flexible work
• Charitable contribution match programs
• Stock purchase opportunities
• Competitive compensation
• Entrepreneurial leadership
• Unmatched, scalable resources
• Committed to core values
• Inclusive culture

To learn more about a career at MMA, check us out our website or flip through recruiting brochure.

Follow us on social media to meet our colleagues and see what makes us tick:

• Instagram
• Facebook
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• LinkedIn

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh Agency and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.