Onsite Office Coordinator — Operations & Events

Marsh; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid and flexible work

Generous time off

Tuition reimbursement and professional

Charitable contribution match programs

Stock purchase opportunities

Competitive compensation

Entrepreneurial leadership

Unmatched, scalable resources

Committed to core values

Inclusive culture

Job summary

Marsh McLennan Agency is seeking an Office Coordinator to manage daily office operations at our Maitland location, 8:30 am to 5:00 pm, five days a week. You will partner with Facilities, handle PO creation, manage vendor invoices, and support events and communications.

We value organized, detail-oriented professionals with strong MS Office skills, good communication, and the ability to juggle multiple tasks in a fast-paced environment. Hybrid benefits and total rewards apply.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar role within a professional office setting.
• Intermediate proficiency with MS Office.
• Ability to analyse and prioritize a variety of tasks and deadlines.
• Strong communication and interpersonal skills with a positive attitude.
• Well organized, strong attention to detail, deadline oriented, and self-motivated.

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment
• Partner with the Facilities Team on vendor service coordination
• Assist with Purchase Order creation and ongoing requests for vendor invoices
• Process checks and FedEx to appropriate lock box
• Coordinate and distribute internal communications, announcements, and updates
• Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation
• Support printing and mailing needs, including client presentations and proposals
• Navigate carrier websites and extract documents for processing
• Manage office supplies inventory, placing orders as needed
• Answer incoming calls and route appropriately
• Prepare outgoing mail and overnight packages
• Maintain copiers and office equipment, assist with copier jams and settings
• Process new mail tasks in document management systems
• Monitor Employee Services group inbox
• Assist with new hire onboarding

Skills

MS Office

Analytical skills

Prioritization

Communication

Organizational skills

Self-motivated

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Marsh McLennan Agency is seeking an Office Coordinator to manage daily office operations at our Maitland location, 8:30 am to 5:00 pm, five days a week. You will partner with Facilities, handle PO creation, manage vendor invoices, and support events and communications.

We value organized, detail-oriented professionals with strong MS Office skills, good communication, and the ability to juggle multiple tasks in a fast-paced environment. Hybrid benefits and total rewards apply.