Office Administrator

Milrose Consultants Llc; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401K with match

Paid time off

Career development

Job summary

HLZAE, Inc. in New York City is seeking an Office Administrator to support daily office operations, facilities, reception, and vendor coordination.

The ideal candidate is proactive, highly organized, and comfortable juggling multiple priorities. This full-time role is primarily on-site with hybrid flexibility and requires strong organization and customer service.

Qualifications

• 3+ years of related experience required.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Attention to detail with a proactive, solutions-oriented approach.
• Ability to collaborate with employees across departments, vendors, and external partners.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office and ability to learn internal systems.

Responsibilities

• Maintain organization, cleanliness, and functionality of the office, including reception, mail areas, meeting rooms, kitchens, and common spaces.
• Manage office facilities, kitchen supplies, field equipment, inventory, and purchasing.
• Coordinate office meetings, events, room scheduling, setup, and catering.
• Provide reception coverage and assist with general inquiries.
• Coordinate workspace setup and field equipment for new employees.
• Maintain office directory, shared documents, and intranet resources.
• Ensure meeting rooms are organized and equipped for use by employees and clients.
• Coordinate document archiving and maintain organized office records.
• Communicate office announcements and information to employees via email.
• Provide additional administrative support and assist with special projects.

Skills

Organizational skills

Time management

Verbal and written communication

Attention to detail

Customer service

Microsoft Office

Discretion

Independent work

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator

Full-time Regular Business Admin HLZAE, New York, NY, US

2 days ago Requisition ID: 1314

Office Administrator

New York, NY | Hybrid | Full-Time

About Us

Shape the iconic skyline of New York City! Join HLZAE, a wholly owned subsidiary of Milrose Consultants. We build more than buildings—we build confidence in compliance, restoration, and renewal. As a trusted leader in architecture, building envelope consulting, and façade restoration, we partner with clients to preserve and enhance New York City’s iconic skyline. Our team brings deep technical expertise and a commitment to excellence across every phase of design, inspection, and construction administration.

Position Overview

We’re looking for an Office Administrator to support the day-to-day operations of our New York City office. In this role, you’ll be responsible for maintaining office facilities, coordinating supplies and vendors, managing reception, and supporting general administrative and employee-related needs. The ideal candidate is organized, proactive, service-oriented, and comfortable balancing multiple priorities to ensure the office runs smoothly and efficiently.

What You’ll Do

• Maintain the overall organization, cleanliness, and functionality of the office, including reception, mail areas, meeting rooms, kitchens, and other common spaces.
• Managing the office, facilities, kitchen supplies and field equipment, ensuring inventory is maintained, and purchases reflect competitive pricing and employee needs.
• Coordinate office meetings, events, room scheduling, setup, and catering arrangements.
• Provide reception coverage and assist with general office inquiries.
• Coordinate workspace setup and field equipment for new employees.
• Maintain the office directory, shared documents, and intranet resources.
• Ensure meeting rooms are organized and equipped for employee and client use.
• Coordinate document archiving and maintain organized office records.
• Communicate office announcements, updates, and general information to employees via email.
• Provide additional administrative support and assist with special projects assigned.

What You’ll Bring

Required:

• At least 3+ years of related experience
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Ability to work collaboratively with employees across departments, vendors, and external partners.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office and the ability to learn internal systems and office technology.
• Ability to work independently while maintaining a high level of professionalism and discretion.

Preferred:

• Previous experience in office administration, facilities coordination, reception, or a similar administrative support role.
• Experience coordinating vendors, office supplies, facilities maintenance, or office events.
• Experience supporting office security, access management, and general office operations.
• This position is based in New York City.
• Primarily on-site, with 4-5 days per week in the office, depending on business needs.
• Standard working hours are Monday-Friday, 8:30 AM-5:00PM.
• Travel requirements: minimum to none
• Salary Range: $70,000-$75,000 based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision insurance, and 401K plan with match.
• Paid time off: Holiday, vacation, sick, personal, and birthday.
• Career development and growth opportunities.

HLZAE, Inc., a wholly owned subsidiary of Milrose Consultants, LLC, is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

HLZAE, Inc., a wholly owned subsidiary of Milrose Consultants, LLC, is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [e-mail].