Hybrid Meetings & Membership Coordinator

Kids for the Future; Mount Laurel Township (NJ); On-site; USD 49,000 - 50,000; Full time

Benefits offered by this job

Hybrid / Flexible work schedules

Medical, Dental, and Vision

Paid Time Off

Training and Development opportunities

Job summary

Association Headquarters is seeking a Membership/Meeting Coordinator in Mount Laurel, NJ to support membership programs, events, and client-facing management. You will handle pre-meeting planning, on-site execution, and post-event follow-up, while coordinating communications with the Account Executive and meeting teams.

The role requires a 4-year degree, strong organizational and interpersonal skills, and the ability to travel up to 15%. The position is full-time and non-exempt.

Qualifications

• Bachelor's degree in business administration, marketing, communications, or related field.
• Proven experience in membership management, preferably in nonprofit.
• Excellent communication and interpersonal skills.
• Knowledge of Your Membership (YM) and Higher Logic Platform is a plus.

Responsibilities

• Coordinate logistics for meetings: venues, contracts, room blocks, catering, AV, signage.
• Set up online registration, manage attendee data, payments, confirmations.
• Prepare agendas/minutes; staff planning calls; action item follow-ups.
• Coordinate invitations/contracts/travel for speakers/exhibitors; handle materials.
• Assist marketing with event promotion via email, website, and social media.
• Oversee on-site setup, registration desks, signage, and real-time troubleshooting.
• Manage attendee check-in, session flow, and attendee questions.
• Liaise with hotel staff, AV, caterers, and other vendors.
• Compile attendance data, perform financial reconciliations, and post-event surveys.

Skills

Membership management

Communication skills

Interpersonal skills

Education

Bachelor's degree in business administration, marketing, communications, or related field

Tools

Your Membership (YM)

Higher Logic Platform

Job description

Association Headquarters is seeking a Membership/Meeting Coordinator in Mount Laurel, NJ to support membership programs, events, and client-facing management. You will handle pre-meeting planning, on-site execution, and post-event follow-up, while coordinating communications with the Account Executive and meeting teams.

The role requires a 4-year degree, strong organizational and interpersonal skills, and the ability to travel up to 15%. The position is full-time and non-exempt.