Hybrid Meeting & Events Specialist

ICF; Reston (VA); Hybrid; USD 74,000 - 125,000; Full time

Job summary

ICF in Reston, VA is seeking a Meeting and Events Associate to provide operational and event management support across internal, client-facing, executive, and employee engagement events. This role emphasizes consistent processes, financial stewardship, supplier compliance, and a high-quality customer experience.

You will manage Reston Conference Center operations, event intake, logistics, catering, and supplier coordination in a hybrid work setting.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience supporting meetings, events, hospitality, conference center operations, procurement, supplier coordination, or related administrative functions.
• Proficiency with Microsoft Office applications.

Responsibilities

• Support planning and execution of internal, client-facing, virtual, hybrid, in-person, and leadership events.
• Coordinate event intake, logistics, catering, and supplier coordination.
• Serve as liaison among internal clients, venues, suppliers, and service providers throughout the event lifecycle.
• Assist with contract negotiations and related documentation to ensure compliance with ICF standards and client requirements.

Skills

Communication

Organization

Customer service

Prioritization

Independent work

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Microsoft Office

Excel

Teams

Outlook

PowerPoint

Job description

ICF in Reston, VA is seeking a Meeting and Events Associate to provide operational and event management support across internal, client-facing, executive, and employee engagement events. This role emphasizes consistent processes, financial stewardship, supplier compliance, and a high-quality customer experience.

You will manage Reston Conference Center operations, event intake, logistics, catering, and supplier coordination in a hybrid work setting.