Hybrid Medical Administrative Assistant: Scheduling & Travel

Mayo Clinic; United States; Hybrid; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking an Administrative Support Specialist to perform a broad range of clinical and non-clinical tasks. You will manage calendars, coordinate appointments and travel, prepare documents, and support departmental projects.

Strong organization, confidentiality, and communication are essential for success. The role emphasizes responsiveness to provider and patient needs, accuracy in patient-related activities, and adaptability in a fast-paced health care setting.

Qualifications

• High attention to detail and accuracy in patient-related activities.
• Experience in calendar management, meeting coordination and travel arrangements.
• Ability to prepare and transcribe documents and correspondence using standard business software.
• Experience with coordinating travel and expense management.

Responsibilities

• Perform administrative support tasks including managing the flow of patient materials and coordinating appointment schedules.
• Schedule, coordinate, and follow-up on meetings, events, and professional travel.
• Manage calendars and prepare documents and presentation materials.
• Process invoices and reimbursements and support departmental projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or GED

1-year degree/diploma in admin or medical-related program

Associate’s degree in admin, business or medical-related program

Tools

Microsoft Office

Job description

Mayo Clinic is seeking an Administrative Support Specialist to perform a broad range of clinical and non-clinical tasks. You will manage calendars, coordinate appointments and travel, prepare documents, and support departmental projects.

Strong organization, confidentiality, and communication are essential for success. The role emphasizes responsiveness to provider and patient needs, accuracy in patient-related activities, and adaptability in a fast-paced health care setting.