Medical Admin & Scheduling Specialist

Mayo Clinic; Jacksonville (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical plan options

Delta Dental or reimbursement account

Vision plan with national network

HSA and FSAs for eligible expenses

Competitive retirement package

Job summary

Mayo Clinic in Jacksonville, FL seeks a Medical Administrative Assistant to coordinate clinical, technical and administrative functions, providing essential support to staff, physicians and patients. This role requires independent judgment, strong organization, and the ability to manage multiple calendars and communications.

You will triage patient calls and messages, plan departmental meetings and travel, and assist with recruitment and rotations.

Qualifications

• Administrative support experience including meeting management, calendar coordination, and document creation.
• Ability to prioritize and switch tasks quickly in a dynamic environment.
• Demonstrates discretion, confidentiality and strong written/spoken communication.
• Medical Terminology training may be required within six months of employment.

Responsibilities

• Coordinate and manage clinical, technical and administrative functions under supervision.
• Triages a high volume of patient calls, messages, faxes and mail with follow-through.
• Coordinate provider calendars and appointments to ensure patient access.
• Assist with physician recruitment, rotations and visiting professorships.
• Plan departmental meetings, events and national/international travel; process related expenses.
• Create and manage departmental web pages and generate reports and presentations.

Education

High school diploma or GED

Associate’s degree in administrative, business, or medical-related program

Job description

Mayo Clinic in Jacksonville, FL seeks a Medical Administrative Assistant to coordinate clinical, technical and administrative functions, providing essential support to staff, physicians and patients. This role requires independent judgment, strong organization, and the ability to manage multiple calendars and communications.

You will triage patient calls and messages, plan departmental meetings and travel, and assist with recruitment and rotations.