Hybrid Medical Administrative Assistant

Mayo Clinic; New Prague (MN); Hybrid; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical plan options

Dental coverage or reimbursement

Vision plan

HSA/FSAs for eligible expenses

Retirement package

Job summary

Mayo Clinic is seeking an administrative support professional to assist with patient materials flow, appointment coordination, and travel arrangements. The role supports the health care team with documentation, scheduling, and correspondence while maintaining confidentiality and high service standards.

Applicants should have a high school diploma or GED with administrative experience, or a related degree. The position is hybrid, located within 100 miles of the campus, with a full-time schedule

Qualifications

• High school diploma or GED with minimum two years in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with minimum one-year experience in admin support
• Anatomy/Physiology may be required depending on role and background; ability to complete Medical Terminology course within six months if needed
• Experience coordinating travel and expense management; proficiency with business software to create databases, spreadsheets, presentations, etc.

Responsibilities

• Applies expertise to perform a variety of clinical and non-clinical administrative support tasks including coordinating appointment schedules and flow of patient materials
• Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing calendars
• Preparing documents and presentation materials; processing invoices and reimbursements; transcribing correspondence/documents
• Supporting department projects and activities; creating and maintaining websites, web pages, databases, and social media accounts
• Answering telephones and providing related follow-through; acting as a direct contact for patients and health care team

Skills

Administrative support

Calendar management

Communication skills

Interpersonal skills

Education

High school diploma or GED

Administrative/medical-related program degree

Associate degree in administrative, business or medical-related program

Tools

Microsoft Office

Job description

Mayo Clinic is seeking an administrative support professional to assist with patient materials flow, appointment coordination, and travel arrangements. The role supports the health care team with documentation, scheduling, and correspondence while maintaining confidentiality and high service standards.

Applicants should have a high school diploma or GED with administrative experience, or a related degree. The position is hybrid, located within 100 miles of the campus, with a full-time schedule