Hybrid Medical Administrative Assistant - Patient Support

Mayo Clinic; United States; Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking an administrative support professional to manage calendars, coordinate travel, and prepare documents. The role requires strong organization, communication, and confidentiality, with on-site and remote elements as needed.

The position emphasizes meeting management, travel coordination, invoicing, and supporting departmental projects while delivering professional service to patients and staff. A related degree or experience is preferred.

Qualifications

• High school diploma or GED with 2+ years of administrative support experience or related degree/diploma with 1 year experience.
• Ability to create/transcribe correspondence and documents; use business software for databases, spreadsheets, and presentations.
• Willingness to complete Medical Terminology course within 6 months if no relevant medical background.

Responsibilities

• Coordinate appointment scheduling and travel arrangements; manage calendars and meetings.
• Prepare and transcribe documents and presentation materials; process invoices and reimbursements.
• Answer telephones and provide follow-through; support department projects and communications.
• Create and maintain departmental websites, pages, databases, and social media accounts as needed.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Education

High school diploma or GED

Administrative/business/medical-related program degree

Tools

Microsoft Office

Job description

Mayo Clinic is seeking an administrative support professional to manage calendars, coordinate travel, and prepare documents. The role requires strong organization, communication, and confidentiality, with on-site and remote elements as needed.

The position emphasizes meeting management, travel coordination, invoicing, and supporting departmental projects while delivering professional service to patients and staff. A related degree or experience is preferred.