Administrative Assistant- Cardiology

Mayo Clinic; Eau Claire (WI); Sur place; USD 30 000 - 42 000; Plein temps

Avantages offerts par ce poste

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Résumé du poste

Mayo Clinic is seeking an Administrative Assistant for the Cardiovascular Department in Eau Claire, WI. You will partner with the Office Manager and Department Chair to manage calendars, meetings, travel, communications, and daily operations in a busy healthcare setting.

Responsibilities include preparing materials, coordinating meetings, handling mail and calls, and supporting various office functions with accuracy and discretion. Must excel under pressure and maintain confidentiality.

Qualifications

• High school education or equivalent; administrative experience preferred.
• Experience in medical/healthcare admin is preferred.
• Strong formatting/editing skills for documents and reports.

Responsabilités

• Coordinate meetings and prepare meeting materials.
• Create/compile documents and process phone calls and mail.
• Provide high-level administrative support to the Department Chair.
• Manage calendars, travel, communications and special projects.
• Maintain confidentiality in a fast-paced healthcare environment.

Connaissances

Microsoft Office

Communication

Typing 60-70 wpm

Organizational skills

Team player

Outlook

Word

PowerPoint

Excel

Formation

High school diploma or equivalent

Administrative professional training

Outils

Outlook

Word

PowerPoint

Excel

Description du poste

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Administrative Assistant, under the direction of the Office Manager and/or Supervisor, performs a variety of tasks, including but not limited to, coordinating meetings, preparing meeting materials, creating /compiling documents, and processing phone calls and mail. The Administrative Assistant for the Cardiovascular Department serves as the primary administrative partner to the Department Chair, providing high-level support for calendars, meetings, travel, communications, special projects, and daily operations. This position requires on-site support in Eau Claire, WI and requires a highly organized, proactive professional who can manage competing priorities, maintain confidentiality, support technology and operational needs, and build strong relationships with clinical and administrative teams while delivering exceptional service in a fast-paced healthcare environment.

Qualifications

• High school education or equivalent. Training in Administrative Professionals courses, administrative assistant experience, or previous work in a medical field preferred. Experience 4 – 5 years previous work in an administrative professional field preferred.
• Desired skills in formatting and editing documents, inputting and printing documents using various computer programs desired. Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Administrative assistant experience in the area of computer software packages, receiving and route phone calls, scheduling appointments, etc.
• Ability to communicate in English, both verbally and in writing.
• Ability to work on more than one task at a time.
• Ability to work well under pressure and meet deadlines.
• Ability to use various forms of office equipment.
• Must have excellent organizational, communication, writing and listening skills.
• Ability to type 60-70 wpm and to work effectively in a team setting.
• Must have a pleasant disposition, neat and legible handwriting, and the ability to exercise tact and diplomacy.

Exemption Status

Nonexempt

Compensation Detail

$21.55-$30.22/Hourly Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday, Hours between 7:00am and 5:00pm On-site support in Eau Claire, WI

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.