Administrative Operations Lead - Assistant Supervisor

Mayo Career Site US; Rochester (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Mayo Clinic in Rochester, MN is seeking an administrative professional to provide non-clinical support across departments within 100 miles of the campus. You will assist with meeting and travel coordination, calendar management, and the preparation of documents and presentations.

The role involves invoice processing, reimbursement handling, correspondence management, and department project support. You will use a variety of business tools while collaborating with clinicians, administrators, and

Qualifications

• Non-clinical administrative support duties are required.
• Coordinate meetings, events, and travel for the department.
• Onboard and train staff; support workload distribution and leadership direction.
• Liaise with administrative staff, supervisors, and leadership to maintain service expectations.

Responsibilities

• Coordinate meetings, events, and travel; manage calendars.
• Prepare documents and presentations; process invoices and reimbursements.
• Manage correspondence; support department projects.
• Maintain websites, databases, and spreadsheets; use multiple business tools.
• Collaborate with multidisciplinary teams to support daily operations.

Skills

Administrative support

Calendar management

Meeting coordination

Travel coordination

Tools

Microsoft Office

Excel

PowerPoint

Job description

Mayo Clinic in Rochester, MN is seeking an administrative professional to provide non-clinical support across departments within 100 miles of the campus. You will assist with meeting and travel coordination, calendar management, and the preparation of documents and presentations.

The role involves invoice processing, reimbursement handling, correspondence management, and department project support. You will use a variety of business tools while collaborating with clinicians, administrators, and