Hybrid Litigation Legal Assistant - Admin & Scheduling

Greenkey Resources LLC; Newark (NJ); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Greenkey Resources LLC in Newark, NJ seeks a Litigation Legal Assistant to support attorneys with confidential administrative and legal tasks in a hybrid work environment. You will handle document preparation, e-filing, calendar management, travel arrangements, and billing support, while maintaining meticulous files and coordinating with clients and court personnel.

The ideal candidate has 7–10 years of litigation experience, strong MS Word, Outlook and Excel skills, and a proven ability to

Qualifications

• High school diploma or GED required; certifications are advantageous.
• 7-10 years of experience as a litigation legal assistant in a legal environment.
• Proficiency in MS Word, Outlook, Excel, and legal software such as iManage and BigHand.
• Strong knowledge of legal terminology, document preparation, and court procedures.
• Exceptional proofreading skills and attention to detail in legal documentation.
• Ability to type a minimum of 70 words per minute accurately.
• Excellent oral and written communication skills for client and team interactions.
• Experience with e-filing systems and maintaining organized legal records.
• Capable of multitasking and managing priorities in a fast-paced environment.

Responsibilities

• Perform confidential secretarial duties, including transcription and correspondence drafting.
• Manage incoming and outgoing emails, ensuring timely delivery and proper filing.
• Prepare and proofread legal documents, maintaining accuracy and compliance.
• Handle court e-filings and distribute filings appropriately within the team.
• Maintain attorneys’ daily calendars, scheduling meetings and depositions.
• Assist with travel arrangements, correspondence, and expense reimbursements.
• Ensure adherence to billing deadlines and vendor invoice processing.
• Support other attorneys and legal assistants as needed, fostering teamwork.
• Proactively manage contacts and maintain organized communication systems.

Skills

Typing 70 wpm

Communication skills

Multitasking

Attention to detail

Time management

Education

High school diploma or GED

Certifications advantageous

Tools

iManage

BigHand

MS Word

Outlook

Excel

Job description

Greenkey Resources LLC in Newark, NJ seeks a Litigation Legal Assistant to support attorneys with confidential administrative and legal tasks in a hybrid work environment. You will handle document preparation, e-filing, calendar management, travel arrangements, and billing support, while maintaining meticulous files and coordinating with clients and court personnel.

The ideal candidate has 7–10 years of litigation experience, strong MS Word, Outlook and Excel skills, and a proven ability to