Litigation Admin Specialist: Filings, Calendars & Docs

Greenbaum, Rowe, Smith & Davis LLP; Woodbridge Township (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Greenbaum Rowe Smith & Davis LLP in Iselin, New Jersey seeks a detail-oriented, full-time Litigation Legal Assistant to support our Litigation Practice Group onsite.

This role handles document prep, e-filing, docketing, intake, and billing support while upholding strict confidentiality and knowledge of New Jersey court procedures.

The candidate will work closely with attorneys and staff to maintain accurate records and efficient workflow across matters.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of litigation administrative experience.
• Experience with New Jersey e-filing procedures; CRE knowledge is a plus.
• Background screening is required.

Responsibilities

• Prepare, revise, and format complex legal documents.
• Generate Tables of Authorities and Tables of Contents.
• Electronically file documents with state and federal courts.
• Docket hearings, manage calendars, and coordinate travel.
• Open new matters, run conflicts checks and draft retainer letters.
• Enter attorney billable hours and prepare expense reports.

Skills

Attention to detail

Time management

Communication

Autonomy & collaboration

Legal terminology

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

iManage

Dictation software

Job description

Greenbaum Rowe Smith & Davis LLP in Iselin, New Jersey seeks a detail-oriented, full-time Litigation Legal Assistant to support our Litigation Practice Group onsite.

This role handles document prep, e-filing, docketing, intake, and billing support while upholding strict confidentiality and knowledge of New Jersey court procedures.

The candidate will work closely with attorneys and staff to maintain accurate records and efficient workflow across matters.