Hybrid Litigation Support Specialist — Delaware

Greenberg Traurig; Wilmington (DE); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Greenberg Traurig is seeking a Legal Support Specialist (Legal Secretary) in Delaware to provide advanced administrative support to attorneys in the Litigation Department, specializing in Delaware state and federal courts and e-filing workflows.

The role requires 5+ years of litigation experience, proficiency with Microsoft Office, and familiarity with AI tools to enhance daily workflows. This hybrid position based in Delaware offers competitive compensation and a robust benefits package.

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Mastery of court filings in Court of Chancery, U.S. District Court and Delaware Supreme Court with extensive experience with e-filing.
• Proficiency with rules for court document filings.
• Technology: Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Responsibilities

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information.
• Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation.
• Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff.
• Performs and oversees simple cite checking and proof reading of briefs and other legal documents.
• Conducts research and utilizes legal technology tools for e-discovery and case management.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Drafts general correspondence, memoranda, and reports from various sources ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods.
• Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates.
• Establishes and maintains organized filing systems and records in both physical and electronic formats.
• Enters attorneys’ billable time and submits to accounting by monthly deadlines.
• Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings.
• Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel.
• Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned.

Skills

Attention to detail

Organizational skills

Analytical thinking

Communication skills

Discretion

Time management

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Greenberg Traurig is seeking a Legal Support Specialist (Legal Secretary) in Delaware to provide advanced administrative support to attorneys in the Litigation Department, specializing in Delaware state and federal courts and e-filing workflows.

The role requires 5+ years of litigation experience, proficiency with Microsoft Office, and familiarity with AI tools to enhance daily workflows. This hybrid position based in Delaware offers competitive compensation and a robust benefits package.