Litigation Admin Assistant: Precision, Filing & Calendar Expert

Greenbaum Rowe Smith & Davis, LLP; Woodbridge Township (NJ); On-site; USD 52,000 - 78,000; Full time

Job summary

Greenbaum Rowe Smith & Davis LLP is seeking a detail-oriented, full-time Litigation Legal Assistant to join the Litigation Practice Group onsite at our Iselin, New Jersey office.

This role provides comprehensive administrative legal support to assigned attorneys and requires deep familiarity with legal terminology, document preparation standards, New Jersey court systems, and firm policies to ensure the efficient delivery of legal services.

Qualifications

• High school diploma or equivalent required.
• At least three years of litigation administrative experience, ideally in a New Jersey law firm.
• Demonstrated success with New Jersey court e-filing procedures.
• Employment is contingent upon a standard background screening.

Responsibilities

• Prepare, revise, proofread, and format complex legal documents and correspondence.
• Construct Tables of Authorities and Tables of Contents for complex briefs.
• Electronically file documents with state and federal courts per procedural rules.
• Open new client matters, run conflict checks, and draft intake forms.
• Track attorney calendars, docket hearings, and schedule meetings; coordinate travel as needed.
• Enter attorney billable hours into billing software and prepare expense reports.

Skills

Microsoft Office

Communication skills

Time management

Autonomy & collaboration

Education

High school diploma or equivalent

Tools

iManage

E-filing systems

Job description

Greenbaum Rowe Smith & Davis LLP is seeking a detail-oriented, full-time Litigation Legal Assistant to join the Litigation Practice Group onsite at our Iselin, New Jersey office.

This role provides comprehensive administrative legal support to assigned attorneys and requires deep familiarity with legal terminology, document preparation standards, New Jersey court systems, and firm policies to ensure the efficient delivery of legal services.