Dynamic Litigation Support Assistant

Greenbaum-Rowe-Smith-&-Davis,-LL; Woodbridge Township (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Greenbaum Law seeks a detail-oriented Litigation Legal Assistant to join the Iselin, NJ office. This full-time role provides comprehensive administrative support to assigned attorneys, requiring deep familiarity with legal terminology, NJ court systems, and firm policies to ensure efficient delivery of services.

Essential duties include document preparation, TOC/TOA generation, e-filing, docketing, calendar management, matter intake, and confidential client communications.

Qualifications

• Three years of litigation administrative experience required.
• Deep knowledge of New Jersey court rules and e-filing procedures.
• Strong written and verbal communication skills.
• Detail-oriented with ability to manage multiple deadlines.
• Experience with document preparation and formatting.
• Ability to maintain confidentiality.

Responsibilities

• Document preparation: draft, revise, proofread, and format complex legal documents and memoranda.
• TOC/TOA generation: build Tables of Authorities and Contents for briefs.
• E-filing: file documents with state and federal courts following rules.
• File organization: manage client files in iManage.
• Docketing & logistics: schedule hearings, track deadlines, coordinate meetings and travel.
• Matter management: open new matters, run conflicts, draft intake forms, and retainers.
• Client communication: route inquiries, take messages, maintain confidentiality.
• Billing support: enter hours and prepare expense reports; cross-coverage as needed.
• General administration: operate office equipment and perform duties as assigned.

Skills

MS Office

Dictation software

iManage

Editing

Communication

Time management

Autonomy

Collaboration

Education

High school diploma or equivalent

Tools

iManage

Job description

Greenbaum Law seeks a detail-oriented Litigation Legal Assistant to join the Iselin, NJ office. This full-time role provides comprehensive administrative support to assigned attorneys, requiring deep familiarity with legal terminology, NJ court systems, and firm policies to ensure efficient delivery of services.

Essential duties include document preparation, TOC/TOA generation, e-filing, docketing, calendar management, matter intake, and confidential client communications.