Hybrid Litigation Administrative Specialist

Wilson Elser (Professional Staff Careers); Phoenix (AZ); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discounts

Job summary

Wilson Elser seeks a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. The role focuses on case management, filings, calendars, and seamless communication to deliver high-quality legal services.

The position requires 3+ years of administrative experience in a law firm setting, familiarity with legal terminology, and experience with electronic filing systems.

Qualifications

• 3+ years of administrative experience, preferably within a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in‑office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress).
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections.
• Support additional projects/operational initiatives as needed.

Skills

Administrative experience

Legal terminology

Professional communication

Organizational skills

Confidentiality

Hybrid work environment

Education

High school Diploma or equivalent

Tools

File & ServeXpress

Job description

Wilson Elser seeks a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. The role focuses on case management, filings, calendars, and seamless communication to deliver high-quality legal services.

The position requires 3+ years of administrative experience in a law firm setting, familiarity with legal terminology, and experience with electronic filing systems.