Hybrid Legal Administrative Assistant — Litigation Support

Wilson Elser - Business & Legal Professionals; Dallas (TX); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k match

Generous PTO plan

Hybrid work arrangement

Job summary

Wilson Elser is seeking a Legal Administrative Assistant in our Dallas Office to provide administrative and litigation support within a fast-paced law firm environment. This role involves managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

The ideal candidate has a high school diploma and at least 4 years of administrative experience, preferably in a law firm or litigation setting, with familiarity

Qualifications

• 4+ years of administrative experience, preferably in a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects/operational initiatives as needed

Skills

Administrative experience

Professional communication

Strong organizational skills

Confidentiality

Education

High school Diploma

Tools

Electronic filing systems

Job description

Wilson Elser is seeking a Legal Administrative Assistant in our Dallas Office to provide administrative and litigation support within a fast-paced law firm environment. This role involves managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

The ideal candidate has a high school diploma and at least 4 years of administrative experience, preferably in a law firm or litigation setting, with familiarity