Hybrid Litigation Administrative Assistant (SF)

Wilson Elser - Attorneys

San Francisco (CA)

Hybrid

USD 80,000 - 110,000

Full time

14 days+

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Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser is seeking a Legal Administrative Assistant in San Francisco to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role helps manage case matters, coordinate filings, and ensure seamless communication to support high-quality legal services.

The position requires 3+ years of administrative experience, familiarity with legal terminology, and experience with electronic filing systems.

Qualifications

High school diploma or equivalent required.
3+ years of administrative experience, preferably in a law firm or litigation environment.
Familiarity with legal terminology, document formatting and court procedures.
Experience with electronic filing systems preferred.
Professional communication skills with attorneys, colleagues, clients, courts, and vendors.
Strong organizational skills with the ability to manage multiple deadlines.
Ability to maintain strict confidentiality.
Comfortable working in an in-office/hybrid environment.

Responsibilities

Provide support and administrative assistance to attorneys and colleagues.
Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress).
Communicate with court personnel regarding procedures, rules, and deadlines.
Manage incoming mail, notices, and document distribution.
Maintain electronic and client files within the document management system.
Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
Enter attorney time and assist with billing support, client budgets, and billing inquiries.
Prepare expense reports and assist with travel arrangements.
Manage vendor invoices, reimbursements and check requests.
Assist with client billing inquiries, budgets, appeals and collections.
Support additional projects/operational initiatives as needed.