Hybrid Legal Practice Coordinator

McGuireWoods LLP; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 70,000; Full time

Job summary

McGuireWoods LLP is seeking a Legal Practice Coordination Case Assistant in Pittsburgh to support transactional, litigation, and counseling practice areas. The role requires high organization, excellent written and verbal communication, and a proactive, process-oriented mindset in a fast-paced environment.

You will maintain matter lists, track deadlines, handle due diligence, coordinate filings, and assist with document preparation and redlines.

Qualifications

• Bachelor's degree required.
• Experience in a law firm or professional services preferred.
• Excellent technical skills with Microsoft Office and willingness to learn new platforms, including legal AI tools.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Self-starter with initiative and accountability for assignments.
• Resourceful and proactive problem-solver who can work with minimal direction.
• Ability to maintain confidentiality and follow through on tasks.

Responsibilities

• Maintain matter and team task lists, track deadlines, assignments, deliverables, and open items.
• Assist with due diligence, virtual data rooms, document requests, closing checklists, signature coordination, and transaction logistics.
• Coordinate filings, maintain matter files, organize productions and supporting materials, track requests, and assist with document preparation.
• Prepare redlines and comparisons, proofread and format documents, manage versions across DMS and AI tool vaults, and assemble document packages.
• Support attorneys and team members by coordinating assignments, anticipating next steps, and resolving workflow issues.
• Perform additional duties as needed.

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Deadline-driven

Self-starter

Problem-solving

Independent work

Process-oriented

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Legal AI tools

Job description

McGuireWoods LLP is seeking a Legal Practice Coordination Case Assistant in Pittsburgh to support transactional, litigation, and counseling practice areas. The role requires high organization, excellent written and verbal communication, and a proactive, process-oriented mindset in a fast-paced environment.

You will maintain matter lists, track deadlines, handle due diligence, coordinate filings, and assist with document preparation and redlines.