Hybrid Legal Practice Assistant - Admin & Scheduling Pro

McGuireWoods LLP; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid remote option

Job summary

McGuireWoods LLP in Washington, D.C. has an opening for a Practice Assistant to support attorneys in various practice groups with administrative tasks including binder creation, conflict checks, time entry, and other duties.

The role requires a strong background in legal administrative support, exceptional attention to detail, and solid organizational skills. McGuireWoods offers a hybrid remote option to support work-life balance, plus excellent benefits.

Qualifications

• Four or more years of related experience.
• Proficient in Microsoft Office, Outlook, and billing/timekeeping systems.
• Strong planning, organizational, and proofreading skills with the ability to manage multiple tasks under pressure.
• Excellent written and oral communication skills; professional demeanor.

Responsibilities

• Serve as the attorneys' main point of contact and manage their calendars, email, calls, and mail.
• Open new matters, run conflict checks and prepare engagement letters for attorney review.
• Prepare, edit and proofread legal documents, correspondence and client materials.
• Create closing, exhibit and hearing binders, signature pages and document productions.
• Manage documents in e-rooms and the document management system.
• Enter attorney time, verify client and matter numbers, and prepare draft and final bills.
• Submit expenses, invoices and check requests.
• Make travel arrangements and coordinate filings, deliveries, meetings and events.
• Communicate professionally with clients, courts and firm staff, and anticipate attorney needs.

Skills

Legal administrative experience

Microsoft Office

Timekeeping systems

Attention to detail

Effective communication

Tools

InTapp

Chrome River

Job description

McGuireWoods LLP in Washington, D.C. has an opening for a Practice Assistant to support attorneys in various practice groups with administrative tasks including binder creation, conflict checks, time entry, and other duties.

The role requires a strong background in legal administrative support, exceptional attention to detail, and solid organizational skills. McGuireWoods offers a hybrid remote option to support work-life balance, plus excellent benefits.