Hybrid Senior Practice Assistant - Legal Admin Pro

K&L Gates; Pittsburgh (Allegheny County); Hybrid; USD 66,000 - 109,000; Full time

Benefits offered by this job

Medical/Prescription Coverage

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Professional Development

Job summary

K&L Gates, a global law firm, seeks a Senior Practice Assistant in Pittsburgh to support partners and senior associates with complex administrative tasks. This hybrid role emphasizes confidentiality, rigorous organization, and cross-department collaboration to ensure high-quality client service.

The position requires excellent communication, multitasking, and discretion. You will engage with timekeepers, clients, and firm departments, handling billing, document management, and travel

Qualifications

• Excellent client service skills and positive attitude.
• Developing and maintaining effective relationships with clients and colleagues.
• Strong written and verbal communication, with emphasis on accuracy and professionalism.
• Ability to multi-task, prioritize, and meet deadlines in fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team with minimal supervision.

Responsibilities

• Create, edit, and proofread legal documents and correspondence.
• Prepare and coordinate court filings (physical and ECF) and trial/hearing support.
• Coordinate, enter, and edit daily time recording for timekeepers.
• Prepare monthly client invoices and ensure billing accuracy.
• Assist with new business intake, conflict checks, and engagement letters.
• Maintain organized electronic and physical filing systems; manage document processes.
• Support with travel arrangements and logistics for domestic/international trips.
• Provide reception support and overflow back-up as needed.
• Assist with training and onboarding of staff; support marketing/business development.

Skills

Excellent client service

Team collaboration

Communication skills

Attention to detail

Independent working

Confidentiality

Time management

Overtime adaptability

Tools

Microsoft Office Suite

iManage

Litera Compare

Concur

Basware

Intapp Time

Paperless Proforma

Elite Enterprise 3E

FileTrail

Adobe Acrobat Pro

DocuSign

Job description

K&L Gates, a global law firm, seeks a Senior Practice Assistant in Pittsburgh to support partners and senior associates with complex administrative tasks. This hybrid role emphasizes confidentiality, rigorous organization, and cross-department collaboration to ensure high-quality client service.

The position requires excellent communication, multitasking, and discretion. You will engage with timekeepers, clients, and firm departments, handling billing, document management, and travel